Accounts Payable Analyst

📋 Description

• • Join Medavie Health Services, a national health solutions partner dedicated to improving the wellbeing of Canadians, as an Accounts Payable Administrator. This temporary, one-year term position is crucial for maintaining the accuracy, reliability, and integrity of our financial processes, playing a vital role in the day-to-day operations of the Accounts Payable function. You will be an integral part of the Finance team, collaborating across departments to ensure timely and accurate vendor payments, contributing directly to our mission of enabling every Canadian to live their life to the fullest.
• • In this dynamic role, you will be responsible for performing meticulous 3-way matching of purchase order (PO) invoices, a critical step in verifying the accuracy of financial transactions. You will work closely with the Procurement Department to proactively investigate and resolve any invoice discrepancies, ensuring smooth and efficient processing. A key part of your daily tasks will involve entering vendor invoices into our accounting system, requiring a high degree of accuracy and attention to detail. You will also serve as a primary point of contact for vendors, responding promptly and professionally to inquiries regarding payments and account status, fostering strong vendor relationships. Ensuring that all invoices have the appropriate approvals before processing is paramount to maintaining compliance and financial control. Furthermore, you will conduct thorough vendor reconciliations, including those for large and high-volume accounts, to ensure financial records are accurate and up-to-date. Preparing and processing weekly cheque runs, meticulously ensuring all appropriate supporting documentation is attached, will be a regular responsibility. Finally, you will be involved in distributing vendor payments via Electronic Funds Transfer (EFT) and mail, once all necessary approvals have been obtained, completing the payment cycle.
• • You will be joining Medavie Blue Cross, a part of Medavie Health Services, a respected organization with an award-winning culture that celebrates individuality and values diverse perspectives. Our team of over 8,000 professionals brings a wealth of experience, and as a member of the Finance team, you will be part of a supportive environment that prioritizes collaboration and innovation. We are committed to putting people first, and this extends to our employees, offering opportunities for personal and professional growth, flexible work options, and supportive leadership.
• • This role offers a significant opportunity to gain hands-on experience within a collaborative Finance team, deepening your understanding of accounts payable processes and financial operations. You will develop advanced skills in invoice processing, vendor management, and financial reconciliation. By contributing to Medavie's mission, you will gain a sense of purpose and see the direct impact of your work on the wellbeing of Canadians. This position is an excellent stepping stone for those looking to advance their careers in finance, with the potential for the role to become permanent based on business needs, offering further opportunities for growth and development within the organization.
• • The Accounts Payable Administrator is essential for ensuring the financial health and operational efficiency of Medavie Blue Cross. Your meticulous work directly supports the company's ability to manage its vendor relationships effectively and maintain accurate financial records. This role is fundamental to the smooth functioning of the Finance department, enabling the organization to meet its financial obligations reliably and contributing to its overall success in providing health solutions across Canada. Your contributions will help uphold the integrity of our financial systems and support our commitment to improving the lives of millions of Canadians each year.
• • The day-to-day activities will involve a blend of detailed data entry, proactive problem-solving, and effective communication. You will be expected to manage a steady flow of invoices, ensuring each is processed accurately and in a timely manner, adhering to company policies and procedures. This includes verifying information against purchase orders and receiving reports, identifying and investigating any discrepancies, and collaborating with internal teams and external vendors to resolve issues efficiently. Regular vendor statement reconciliations will be a key task, requiring a keen eye for detail to ensure all transactions are accounted for and balances are accurate. You will also be responsible for preparing payment runs, ensuring all necessary documentation is complete and approvals are secured before payments are issued via EFT or mail. Responding to vendor inquiries will require strong interpersonal and problem-solving skills, aiming to resolve queries quickly and maintain positive vendor relations. The role demands a proactive approach, anticipating potential issues and implementing solutions to prevent delays or errors in the payment process, thereby ensuring the smooth operation of the accounts payable function.
• • As part of the Finance team, you will be exposed to various aspects of financial management within a large, reputable organization. You will learn to navigate complex accounting systems and gain practical experience in applying accounting principles to real-world scenarios. The collaborative nature of the team means you will have opportunities to learn from experienced professionals, share knowledge, and contribute to team objectives. This role is designed to enhance your analytical and organizational skills, equipping you with valuable expertise in financial administration that can be applied to future career advancements within the accounting and finance fields. The potential for this term position to transition into a permanent role offers a clear pathway for career progression within Medavie.
• • The company culture at Medavie emphasizes collaboration, innovation, and a people-first approach. You will be part of an organization that is committed to making a tangible difference in the lives of Canadians through its diverse health services. The supportive work environment encourages professional development and offers flexible work arrangements, promoting a healthy work-life balance. Being a part of Medavie means contributing to a mission-driven organization that values its employees and invests in their growth and well-being, fostering a sense of belonging and purpose.
• • The Accounts Payable Administrator will be instrumental in ensuring the financial operations run smoothly and efficiently. This role provides a unique opportunity to contribute to a leading national health solutions partner while developing critical skills in financial administration. The experience gained here will be invaluable for anyone looking to build a solid foundation in accounting and finance, with the potential for long-term career growth within Medavie Health Services. Your dedication to accuracy and efficiency will directly impact the organization's ability to serve Canadians effectively.