Administration Assistant

📋 Description

• • Join Sedgwick, a global leader in claims management services, and become an integral part of a dedicated team of over 33,000 colleagues committed to supporting individuals through life's unexpected challenges. We foster a culture of care, encourage professional growth, and prioritize work-life balance, offering limitless opportunities for your career development.
• • As an Administration Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office functions by providing comprehensive administrative support.
• • Your primary responsibility will involve the meticulous preparation of various documents, including correspondence, reports, and other essential documentation, ensuring accuracy and professionalism in all outputs.
• • You will be entrusted with managing and maintaining our filing systems, ensuring that all documents are organized, accessible, and securely stored according to established procedures.
• • A key aspect of your role will be managing suspense files, diligently tracking their status and ensuring timely follow-up actions are taken to maintain workflow efficiency.
• • You will handle routine office tasks such as photocopying, sending, and receiving facsimile transmissions, contributing to the daily operational needs of the team.
• • Provide essential back-up telephone support, professionally answering and directing calls, and taking messages as needed to ensure seamless communication.
• • Efficiently process invoices and billings, maintaining accurate records and ensuring that all financial transactions are handled with precision and adherence to company policies.
• • Maintain up-to-date unit attendance records, ensuring accuracy and compliance with HR policies.
• • Manage and maintain the unit's library and/or manuals, ensuring resources are current, organized, and readily available to team members.
• • Accurately record minutes during meetings, capturing key decisions, action items, and discussions to serve as an official record.
• • Coordinate and make travel arrangements for team members, including booking flights, accommodations, and transportation, ensuring all arrangements are efficient and cost-effective.
• • Monitor and maintain adequate office supply inventory, proactively ordering supplies as needed to prevent shortages and ensure the team has the necessary resources to perform their duties.
• • Support the organization's commitment to quality by actively participating in and contributing to quality improvement programs.
• • Embrace a proactive approach to your role, performing other assigned duties as needed to support the team and the broader organization's objectives.
• • This role requires a high degree of organization, attention to detail, and the ability to manage multiple priorities simultaneously in a dynamic work environment.
• • You will be expected to demonstrate excellent interpersonal skills, fostering positive working relationships with colleagues and external stakeholders.
• • The ability to work effectively within a team environment is paramount, contributing to a collaborative and supportive atmosphere.
• • You will be expected to meet or exceed established performance competencies, demonstrating a commitment to excellence in all aspects of your role.
• • This is a telecommuting position based in Florida, offering the flexibility to work remotely while contributing to Sedgwick's mission.
• • Sedgwick is recognized for its commitment to its employees, having been acknowledged by Newsweek as one of America's Greatest Workplaces, certified as a Great Place to Work®, and recognized by Fortune for its Best Workplaces in Financial Services & Insurance.
• • We encourage individuals to apply even if their experience doesn't perfectly match every qualification, as we value a diverse range of skills and experiences.