EA & Workplace Associate - UAE National

📋 Description

• • As an EA & Workplace Associate, you will be instrumental in ensuring the seamless operation of Deliveroo's UAE office, creating an environment where employees can thrive and do their best work. This role is pivotal in supporting both executive functions and the day-to-day experience of the office, directly contributing to a productive and engaging workplace culture. You will be a key member of the Workplace Operations team, focusing on creating inspiring physical spaces that reflect Deliveroo's vibrant culture and drive productivity and community.
• • Your daily responsibilities will encompass a dual focus on Executive Support and Workplace Associate duties. In terms of Executive Support, you will manage complex, multi-timezone calendars and coordinate high-priority meeting logistics, ensuring executives' schedules are optimized for efficiency. You will also oversee end-to-end international travel arrangements and manage expense reporting, ensuring a smooth and hassle-free experience. A crucial part of this will be preparing agendas, presentations, and briefing materials for leadership, as well as meticulously tracking minutes and action items to ensure follow-through. You will serve as the primary gatekeeper and point of contact for executives, liaising effectively with both internal and external stakeholders to manage communications and relationships. Furthermore, you will take the lead in organizing the logistics for important events such as leadership off-sites, town halls, and confidential employee engagement activities, contributing to a strong company culture. Throughout these tasks, you will handle sensitive and confidential data with the utmost discretion and professional judgment, maintaining the integrity of executive information.
• • As a Workplace Associate, your focus will be on the physical office environment. You will manage the daily operations of the office, including overseeing the pantry, ensuring adequate supplies, and maintaining high standards of site cleanliness. A significant aspect of your role will involve leading preventive and reactive maintenance efforts, ensuring that all site audits are conducted and safety Standard Operating Procedures (SOPs) are rigorously met. You will act as the primary point of contact for cleaning and maintenance vendors, ensuring strict adherence to Service Level Agreements (SLAs) to guarantee quality service. Additionally, you will be responsible for resource control, including inventory tracking, procurement of office equipment, and implementing cost-control measures to manage office expenditures effectively. You will also play a key role in coordinating onboarding logistics for new employees, such as ensuring desks and access are ready, and supporting workplace engagement events to foster a positive employee experience.
• • You will be joining Deliveroo's dynamic People team, which is dedicated to architecting a great workplace where brilliant minds converge to achieve exceptional results. This team is passionate about discovering diverse talent, nurturing future leaders, and crafting environments and rewards that celebrate success. The Workplace Operations team specifically focuses on creating physical spaces that inspire productivity and foster a strong sense of community, ensuring that the office environment authentically reflects Deliveroo's energetic and innovative culture.
• • In this role, you will have the opportunity to make a visible impact daily, as your work directly contributes to improving the experiences of customers, partners, and riders. You will learn and grow rapidly in an entrepreneurial environment, working closely with the market with a high degree of autonomy, pace, and genuine responsibility. This position offers the chance to build a career, not just occupy a role, by stretching your capabilities, developing new skills, and growing alongside the business as it evolves. You will also be part of a collaborative, values-driven team within an inclusive culture that supports your unique working style and fosters a sense of belonging.