Job Overview
Location
Berlin, Germany
Job Type
Full-time
Category
Office Manager
Date Posted
February 24, 2026
Full Job Description
📋 Description
- • As the Office Manager at PPRO Financial Ltd, you will be the central pillar of our Berlin office, ensuring its seamless operation and fostering a productive and welcoming environment for our diverse and dynamic team. This role is pivotal in supporting our mission to simplify global commerce by enabling local payment methods, allowing businesses worldwide to connect with customers using their preferred payment options. You will be instrumental in maintaining the efficiency and effectiveness of our office, acting as the go-to person for a wide range of administrative, operational, and logistical tasks.
- • You will be responsible for the day-to-day management of the office, overseeing all aspects of its functionality. This includes managing office supplies, ensuring the cleanliness and organization of the workspace, and coordinating with building management and external vendors for maintenance, repairs, and services. Your proactive approach will ensure that our office is always a safe, comfortable, and inspiring place to work.
- • A key part of your role will involve managing vendor relationships. You will be the primary point of contact for suppliers of office equipment, catering services, cleaning staff, and other essential services. This includes negotiating contracts, managing budgets, ensuring timely delivery of goods and services, and maintaining positive working relationships to secure the best value for PPRO.
- • You will play a crucial role in supporting our employees and fostering a positive company culture. This includes organizing company events, team-building activities, and social gatherings to enhance employee engagement and collaboration. You will also be responsible for coordinating travel arrangements for employees, including booking flights, accommodations, and ground transportation, ensuring a smooth and efficient travel experience.
- • The Office Manager will also be responsible for managing the reception area and ensuring a professional and welcoming first impression for visitors, clients, and potential employees. This involves greeting guests, managing incoming and outgoing mail and deliveries, and directing inquiries to the appropriate departments.
- • You will contribute to the smooth onboarding process for new hires by preparing workstations, ensuring necessary IT equipment is set up, and providing essential office information. Your attention to detail will ensure that new team members feel supported and integrated from day one.
- • Maintaining and updating office records, databases, and filing systems will be a core responsibility. This includes managing employee records, vendor information, and other important documentation, ensuring accuracy and confidentiality.
- • You will be involved in budget management for office-related expenses, tracking expenditures, processing invoices, and preparing financial reports. This requires a keen eye for detail and the ability to manage resources effectively.
- • Ensuring compliance with health and safety regulations within the office environment is paramount. You will be responsible for implementing and monitoring safety procedures, conducting regular risk assessments, and ensuring that all employees are aware of and adhere to safety protocols.
- • This role requires excellent communication and interpersonal skills, as you will be collaborating closely with various internal departments, including HR, IT, and Finance, as well as external partners and vendors. You will act as a liaison, facilitating communication and ensuring that all office-related matters are handled efficiently and effectively.
- • You will also be responsible for managing the office's IT infrastructure in coordination with the IT department, ensuring that all equipment is functional and that technical issues are resolved promptly. This includes managing printers, projectors, and other office technology.
- • The Office Manager will be expected to identify opportunities for process improvements and implement solutions to enhance office efficiency and employee satisfaction. This could involve streamlining administrative tasks, optimizing resource allocation, or introducing new tools and technologies.
- • In essence, you will be the guardian of the PPRO Berlin office, ensuring that it operates like a well-oiled machine, allowing our team to focus on their core responsibilities and contribute to PPRO's ambitious goals. Your dedication to creating a supportive and efficient workspace will directly impact our company's success and our ability to #chooseaction, #beopen, #thinkcustomer, #gofurther, and #wintogether.
🎯 Requirements
- • Proven experience as an Office Manager, Administrative Assistant, or in a similar role, demonstrating a strong understanding of office operations and management.
- • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
- • Strong communication and interpersonal skills, with the ability to interact professionally with employees, vendors, and external partners.
- • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- • Proactive and problem-solving attitude, with the ability to anticipate needs and take initiative.
- • Fluency in German and English, both written and spoken.
🏖️ Benefits
- • Competitive salary and performance-based bonuses.
- • Comprehensive health, dental, and vision insurance.
- • Generous paid time off and company holidays.
- • Opportunities for professional development and continuous learning.
- • A vibrant and inclusive company culture with a diverse, international team.
Skills & Technologies
Onsite
About PPRO Financial Ltd
PPRO Financial Ltd is a UK-based financial technology company that provides a global payments infrastructure platform. It enables businesses, payment service providers, and financial institutions to accept and process local payment methods worldwide through a single API integration. The company offers acquiring, collecting, and compliance services across emerging and developed markets, covering bank transfers, e-wallets, cash-based vouchers, and real-time payment schemes. PPRO partners with major card schemes and local payment networks to simplify cross-border commerce, focusing on regulatory licensing, risk management, and settlement solutions for merchants operating in multiple countries.
