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This position was posted on February 23, 2026 and is likely no longer accepting applications. We've kept it here for historical reference. Check out the similar jobs below!
Job Overview
Location
Remote
Job Type
Full-time
Category
Operations
Date Posted
February 23, 2026
Full Job Description
đź“‹ Description
- • Join Obsidiansystems as a pivotal Administrative Assistant, a role designed for an organized, proactive, and detail-oriented individual who thrives in a dynamic remote environment. In this crucial position, you will be the operational backbone of our team, ensuring the smooth and efficient functioning of our daily administrative processes. Your contributions will directly impact our productivity and the overall positive experience for our clients and internal stakeholders.
- • As our Administrative Assistant, you will be entrusted with a wide range of responsibilities that are essential to maintaining our operational excellence. Your primary focus will be on managing the flow of information and communication, acting as the first point of contact for many of our external and internal interactions. This includes expertly handling incoming and outgoing communications, whether via phone, email, or physical mail, ensuring that all inquiries are addressed promptly, professionally, and directed to the appropriate individuals or departments.
- • A significant aspect of your role will involve meticulous calendar management. You will be responsible for scheduling, coordinating, and confirming appointments, meetings, and conferences for our staff and executives. This requires a proactive approach to anticipate needs, resolve conflicts, and ensure that all participants are well-informed and prepared. Your ability to manage complex schedules will be key to optimizing our team's time and ensuring that critical meetings are never missed.
- • Communication and documentation are at the heart of this position. You will play a vital role in preparing, editing, and distributing a variety of professional documents, including correspondence, reports, memos, and emails. Maintaining a high standard of clarity, accuracy, and professionalism in all written communications is paramount. This involves proofreading, formatting, and ensuring that all documents align with Obsidiansystems' standards.
- • Effective data and records management will be a core responsibility. You will be tasked with maintaining both physical and electronic filing systems, ensuring that all information is organized, easily accessible, and accurate. This includes developing and implementing efficient filing systems, regularly updating records, and ensuring compliance with any relevant data management policies. Your diligence in this area will be crucial for efficient information retrieval and decision-making.
- • Beyond core administrative tasks, you will provide essential office support. This includes managing the procurement of office supplies, maintaining an accurate inventory, and ensuring that our remote team has the resources they need to perform their jobs effectively. Furthermore, you will be responsible for arranging travel logistics for staff, including booking flights, accommodations, and transportation, ensuring seamless and cost-effective travel arrangements.
- • Depending on the evolving needs of the business, there may be opportunities to provide specialized support. This could involve assisting with basic bookkeeping tasks, preparing invoices, or contributing to project-based initiatives. This aspect of the role offers the chance to expand your skill set and contribute to a broader range of company activities.
- • The ideal candidate will possess a strong foundation in administrative procedures and a keen eye for detail. You should be adept at multitasking, prioritizing tasks effectively, and working independently in a remote setting while also collaborating seamlessly with team members. Your proactive nature and problem-solving abilities will be highly valued as you anticipate needs and find solutions to challenges before they arise.
- • At Obsidiansystems, we believe in fostering a supportive and collaborative work environment. As an Administrative Assistant, you will have the opportunity to work closely with various departments, gaining insights into different facets of our business. Your role is integral to our success, providing the organizational structure that allows our teams to focus on their core objectives and drive innovation.
- • We are looking for someone who is not just looking for a job, but a career where they can grow and make a tangible impact. If you are a highly organized, communicative, and resourceful individual ready to take on a challenging and rewarding role, we encourage you to apply. Your dedication and efficiency will be instrumental in supporting Obsidiansystems' mission and continued growth.
🎯 Requirements
- • High school diploma or equivalent required; an Associate's degree or certificate in administration or a related field is preferred.
- • Proven experience as an Administrative Assistant, Receptionist, or in a similar administrative role.
- • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace (Docs, Sheets, Slides, Gmail).
- • Excellent organizational skills, with a strong attention to detail and the ability to manage multiple tasks simultaneously.
- • Strong verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
🏖️ Benefits
- • Competitive salary commensurate with experience.
- • Opportunity to work remotely, offering flexibility and work-life balance.
- • Professional development opportunities to enhance your skills and career growth.
- • Collaborative and supportive team environment.
Skills & Technologies
Remote
About Obsidian Systems Inc.
Obsidian Systems is a product development partner that helps bring digital dreams to life, specializing in rapid prototyping within 10 weeks. They serve a diverse clientele ranging from government and enterprise to startups, with a strong focus on blockchain technology, AI, and data analytics. Notable projects include providing tools and technical support for the Tezos blockchain, significantly growing its validator community, and developing hardware wallet applications for the Sui blockchain. Obsidian Systems leverages its finely honed platform to support fast development cycles for clients across various industries, including finance, healthcare, and education.
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