Administrative Assistant

Replit, Inc.

Job Overview

Location

Foster City, CA

Job Type

Full-time

Full Job Description

📋 Description

• Manage calendars for 2–3 VP-level leaders, including scheduling meetings, resolving conflicts, and coordinating across multiple time zones.
• Coordinate internal and external meetings, preparing agendas, materials, and meeting notes as needed.
• Arrange comprehensive travel logistics including flights, accommodations, and itineraries for VP-level leaders and team members.
• Process expense reports and handle other administrative tasks to ensure accurate and timely financial documentation.
• Track action items, deadlines, and follow-ups to ensure leaders remain focused on strategic priorities.
• Coordinate team meetings, offsites, quarterly planning sessions, and team reviews, ensuring seamless execution.
• Support onboarding logistics for new team members, including scheduling, equipment coordination, and orientation planning.
• Maintain and organize team documentation, resources, and operational systems to ensure accessibility and consistency.
• Identify opportunities to improve administrative workflows and implement solutions that increase team efficiency.
• Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to align on priorities and resolve operational challenges.
• Serve as the primary point of contact for scheduling and coordination needs across the organization.
• Communicate professionally with employees, candidates, customers, and external partners across all levels.
• Build and maintain strong working relationships across departments to foster a positive and collaborative team experience.
• Ensure all administrative processes are reliable, scalable, and continuously refined to meet the needs of a high-growth technology company.
• Support team events and gatherings with attention to detail, ensuring a seamless and engaging experience for participants.
• Maintain strict confidentiality and discretion when handling sensitive information related to leadership and company operations.
• Contribute to an autonomous work environment by proactively anticipating needs and solving problems before they arise.
• Ensure in-office operations run smoothly on designated in-office days (Monday, Wednesday, Friday) in Foster City, CA.

🎯 Requirements

• 2–3 years of experience in an administrative, coordinator, office management, or operations role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Experience with Google Workspace, Slack, Notion, or similar productivity tools.
• Strong judgment and discretion when handling sensitive information.

🏖️ Benefits

• Competitive Salary & Equity
• 401(k) Program with a 4% match (US Only)
• Health, Dental, Vision and Life Insurance
• Short Term and Long Term Disability
• Paid Parental, Medical, Caregiver Leave
• Flexible Time Off (FTO) + Holidays
• Commuter Benefits (In-Office Only)
• Monthly Wellness Stipend
• Autonomous Work Environment
• In Office Set-Up Reimbursement (In-Office Only)
• Quarterly Team Gatherings
• In Office Amenities (In-Office Only)

Skills & Technologies

Onsite

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Replit, Inc.

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About Replit, Inc.

Replit is an online, collaborative, integrated development environment (IDE) that allows users to write, run, and share code in numerous programming languages directly from their web browser. It provides a cloud-based platform, eliminating the need for local setup and dependencies. Replit supports real-time collaboration, enabling multiple users to code together simultaneously on the same project, making it ideal for educational purposes, team projects, and rapid prototyping. The platform offers a vast array of features including version control integration, package management, and deployment tools, democratizing software development for beginners and experienced programmers alike.

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