Administrative Assistant (Contract)

Intus Technologies, Inc.

Job Overview

Location

Remote-USA

Job Type

Full-time

Full Job Description

📋 Description

• Support the Executive Assistant in managing complex, frequently changing calendars for the executive leadership team.
• Handle external scheduling for client-facing teams, ensuring timely and accurate coordination of meetings and appointments.
• Coordinate domestic travel arrangements, including flights, accommodations, and ground transportation for executive leadership.
• Manage monthly expense reports for executive leadership, ensuring all receipts are properly documented and reimbursement workflows are completed accurately and on time.
• Support onsite events and team gatherings by booking meeting spaces, coordinating catering, researching venues for team dinners, client meetings, and happy hours.
• Provide coverage for the Executive Assistant during out-of-office periods to ensure uninterrupted administrative support.
• Collaborate with team members across all levels, adapting communication styles to diverse personalities and perspectives.
• Assist the People Operations team with ad hoc administrative projects as they arise, including document organization, data entry, and process support.
• Handle highly sensitive and confidential information with the utmost discretion at all times.
• Maintain exceptional attention to detail and uphold a high standard of accuracy in all administrative tasks.
• Utilize Microsoft Outlook and Slack proficiently to manage communications, scheduling, and team coordination.
• Thrive in a fast-paced, evolving startup environment with shifting priorities and evolving operational needs.
• Demonstrate strong prioritization skills and consistently meet deadlines while managing multiple concurrent tasks.
• Adapt quickly to changing business needs and maintain effective follow-through across all assigned responsibilities.
• Ensure seamless continuity of administrative functions during transitions or absences of primary support staff.
• Conduct venue research and logistical planning for both internal and client-facing events with precision and professionalism.
• Maintain organized records and systems for travel, expenses, events, and scheduling to support operational efficiency.
• Work within East Coast business hours (9am–5pm) to align with team and client availability.
• Operate independently with minimal supervision while maintaining clear communication with the Executive Assistant and People Ops team.

🎯 Requirements

• Prior experience in an administrative support role
• Prior experience at a startup or small tech company
• Demonstrated experience managing complex calendars
• Demonstrated experience supporting onsite events, meeting logistics, and venue research
• Proficiency in Microsoft Outlook and Slack
• Exceptional attention to detail and high standard of accuracy

🏖️ Benefits

• Hourly compensation range of $25–$35, with expected midpoint alignment based on experience
• Fully remote work arrangement based in the United States
• 6-month contract role with potential for extension based on performance and business needs
• Opportunity to support high-impact healthcare technology initiatives serving dual-eligible seniors

Skills & Technologies

Remote

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Intus Technologies, Inc.

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About Intus Technologies, Inc.

Intus Technologies provides cloud-based data and analytics platforms for healthcare payers and providers. The company’s SaaS solutions ingest claims, clinical, and financial data to deliver population-health insights, risk adjustment analytics, quality-measure reporting, and payment-integrity workflows. Core products include the Intus Data Platform for scalable data ingestion and normalization, and Intus Analytics for predictive modeling and care-gap identification. Founded in 2014, the firm serves Medicare Advantage, Medicaid, and commercial health plans across the United States.

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