Administrative Director CEO Office (Remote)

📋 Description

• • You will be the strategic right hand to the CEO of ConstructorTech, a high-growth EdTech company on a mission to help every educational organisation deliver world-class digital learning to 10× more learners with 10× greater efficiency. Operating 100 % remotely, you will orchestrate the CEO Office so that the leadership team can focus on product vision, fundraising, and market expansion.
• • Own the CEO’s calendar, inbox, and meeting cadence. You will triage hundreds of weekly messages, prioritise board members, investors, customers, and press, and ensure the CEO is always prepared with concise briefs, data packs, and talking points. Your gatekeeping will protect deep-work blocks for strategic thinking while still giving stakeholders the rapid responses they expect.
• • Drive cross-functional execution on the company’s top OKRs. You will translate board directives into project plans, assign owners, set deadlines, and track progress in Asana/Notion. When blockers surface—be it a delayed product release or a compliance bottleneck—you will convene the right people, propose solutions, and push decisions to closure within hours, not weeks.
• • Produce board-level materials and investor updates. You will gather metrics from Product, Sales, and Finance, craft narrative-driven slide decks, and rehearse the CEO until every metric and story lands. Your ability to turn raw data into a compelling growth story will directly influence the next funding round and partnership deals.
• • Coordinate global, multi-time-zone leadership meetings. You will design agendas, pre-reads, and follow-up actions for weekly exec stand-ups, monthly board meetings, and quarterly off-sites. Post-meeting, you will publish concise minutes, assign action items, and chase owners so that nothing falls through the cracks.
• • Manage high-stakes external relationships. From the Minister of Education in Kenya to the CTO of a Fortune 500 ed-tech acquirer, you will schedule, brief, and debrief every interaction. Your diplomatic tone and cultural sensitivity will turn cold outreach into warm partnerships that accelerate Constructor’s expansion across five continents.
• • Oversee the CEO’s personal brand and thought-leadership engine. You will ghost-write LinkedIn posts, coordinate podcast appearances, and manage speaking submissions to SXSW EDU and ASU+GSV. By amplifying the CEO’s voice, you will attract top talent, strategic investors, and lighthouse customers.
• • Run lightweight research sprints. Whether the CEO needs a landscape of AI-tutoring competitors in Southeast Asia or an analysis of EU AI-Act implications, you will source data, interview experts, and deliver crisp two-page briefs within 48 hours. Your insights will shape product roadmap bets worth millions in ARR.
• • Build and refine the CEO Office playbook. You will document SOPs, onboard future chiefs of staff, and implement automation (Zapier, Clay, AI summarisers) that cuts administrative overhead by 30 % year-over-year. Your obsession with operational excellence will become a competitive advantage.
• • Champion Constructor’s remote-first culture. You will design virtual rituals that keep the leadership team connected—monthly AMAs, asynchronous video updates, and surprise care packages. Your creative touches will make a 120-person, 25-country team feel like one tight-knit crew.