Commercial Mechanical Estimator - HVAC

Agent Inc.

Job Overview

Location

Brazil

Job Type

Full-time

Full Job Description

📋 Description

• Review and analyze full commercial HVAC bid packages, including mechanical drawings and Division 23 specifications, to identify scope gaps, risks, and missing requirements.
• Perform detailed quantity takeoffs for HVAC systems including ductwork, hydronic and refrigerant piping, equipment (AHUs, RTUs, chillers, boilers), diffusers, grilles, registers, and controls.
• Extract and interpret technical requirements from construction documents such as drawings, schedules, addenda, and specifications to ensure accurate bid preparation.
• Support the full bid lifecycle by assisting with pricing, assembly, and coordination with the lead estimator and internal operations teams.
• Source, organize, and validate vendor and subcontractor quotes for HVAC equipment, materials, and specialty systems.
• Apply labor units based on SMACNA/MCAA or client-specific standards to develop accurate labor estimates for HVAC installations.
• Collaborate with project management and engineering teams to maintain consistency and accuracy across all estimating documentation.
• Ensure all estimates comply with mechanical codes including IMC and ASHRAE standards, as well as commercial construction best practices.
• Identify constructability issues and logistical challenges in proposed HVAC systems to mitigate risks before bid submission.
• Work remotely on a Monday–Friday schedule from 8:00 AM to 5:00 PM US Eastern Time, coordinating closely with U.S.-based teams.
• Support a diverse portfolio of project types including commercial new construction, tenant improvements, interior fit-outs, equipment replacements, retrofits, and design-build mechanical projects.
• Maintain high standards of precision and attention to detail to ensure bid accuracy, profitability, and successful project delivery.
• Utilize HVAC estimating and takeoff tools such as FastEST, FastDUCT, FastPIPE, QuoteSoft, Trimble Autobid Mechanical, PlanSwift, and Bluebeam.
• Communicate clearly and professionally in English with a neutral accent to ensure effective collaboration with U.S.-based stakeholders.

🎯 Requirements

• Minimum 2+ years of experience in commercial HVAC or mechanical estimating.
• Strong ability to read and interpret mechanical drawings, specifications, and bid documents.
• Proficiency in Excel and proven experience using HVAC estimating tools such as FastEST, FastDUCT, FastPIPE, QuoteSoft, Trimble Autobid Mechanical, PlanSwift, or Bluebeam.
• Solid understanding of HVAC systems including AHUs, RTUs, chillers, boilers, VAV systems, fan coils, ductwork, piping, and building automation controls.
• Strong communication skills with ability to collaborate effectively with U.S.-based teams.
• A neutral English accent and clear verbal communication are required.

🏖️ Benefits

• Full-time remote position with flexible hours aligned to US Eastern Time (8:00 AM – 5:00 PM, Monday–Friday).
• Compensation range of USD $1,500 – $2,200/month based on experience.
• Opportunity to work on high-value, complex commercial HVAC projects across diverse sectors including healthcare, education, retail, and hospitality.
• Remote work environment with direct collaboration in a high-growth commercial construction company.

Skills & Technologies

Remote

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Agent Inc.

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About Agent Inc.

Agent is a technology company that operates a global talent marketplace connecting employers with pre-vetted professionals in fields such as software engineering, design, marketing and finance. The platform uses AI-driven matching and rigorous screening to streamline remote hiring, handling contracts, payments and compliance across 150+ countries. Businesses scale teams quickly without traditional recruitment overhead, while professionals access curated remote opportunities. Founded in 2016, Agent maintains headquarters in San Francisco and a distributed workforce, serving startups through Fortune 500 clients seeking on-demand expertise.

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