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Contracts and Intellectual Property Paralegal

Cadwell Laboratories, Inc.

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Drive the full contract lifecycle for Cadwell’s medical-device agreements, from initial customer inquiry through signature, compliance, and renewal. You will own the intake, redlining, negotiation, and final execution of sales, service, maintenance, and data-processing agreements with hospitals, clinics, and university medical centers across North America and EMEA.
• Serve as the single point of contact for internal stakeholders—Sales, Finance, Regulatory, Clinical, and Legal—ensuring every clause aligns with revenue recognition rules, FDA Quality System Regulation (QSR), HIPAA, GDPR, and emerging AI-medical-device guidance. Your ability to translate complex regulatory language into plain-English talking points will accelerate deal velocity and reduce legal bottlenecks.
• Build and maintain a centralized, searchable contract repository in Ironclad (or similar CLM platform) with version control, obligation tracking, and automated renewal alerts. You will design templates, playbooks, and approval matrices that cut average turnaround time by 30 % within your first year.
• Conduct quarterly contract audits to surface non-standard terms, pricing leakage, and compliance gaps. Your findings will directly inform executive-level risk reports and influence updates to standard terms of service.
• Manage Cadwell’s global trademark and patent portfolio—currently 40+ active marks and 60+ patents/pending applications spanning neurodiagnostic hardware, signal-processing algorithms, and SaMD (Software as a Medical Device). You will docket all deadlines, coordinate with outside counsel, and shepherd new filings from invention disclosure to grant.
• Run freedom-to-operate (FTO) and landscape searches using Questel Orbit and USPTO databases, summarizing competitive threats and whitespace opportunities for R&D and Product teams. Your concise memos will shape next-generation product roadmaps and potential M&A targets.
• Oversee trademark prosecution, renewal, and opposition proceedings in the US, EU, UK, Canada, and Japan. You will liaise directly with foreign associates, monitor use requirements, and ensure specimens meet local evidentiary standards.
• Prepare and file USPTO trademark applications, responses to Office Actions, and Section 8 & 15 Declarations with minimal attorney oversight. Accuracy and timeliness are critical—missing a deadline can cost six-figure brand equity.
• Support patent prosecution by drafting Information Disclosure Statements (IDS), coordinating inventor declarations, and maintaining detailed annuity-payment schedules. You will also track competitor continuations and reissue applications for strategic advantage.
• Develop and deliver quarterly IP training for engineers and marketers, translating patent claims and trademark guidelines into practical do’s and don’ts. Your sessions will reduce inadvertent disclosure and strengthen the company’s trade-secret posture.
• Collaborate with Regulatory Affairs to ensure CE-mark, FDA 510(k), and Health Canada submissions do not conflict with existing IP or trigger new infringement risks. Your proactive reviews will save months of back-end remediation.
• Champion continuous improvement: automate docketing reminders, integrate e-signature workflows, and create self-service dashboards for Sales and R&D. Your innovations will free legal budget for higher-value strategic work.
• Report directly to the General Counsel while working cross-functionally with a tight-knit, fully remote team spanning Seattle, Atlanta, Dublin, and Sydney. You will participate in weekly stand-ups, monthly OKR reviews, and an annual off-site that blends strategic planning with Pacific-Northwest hiking.

🎯 Requirements

• 3+ years of paralegal experience in a high-growth medical-device, life-science, or technology company, with demonstrated ownership of both commercial contracts and IP docketing.
• Paralegal certificate, bachelor’s degree, or equivalent combination of education and experience; familiarity with USPTO, EUIPO, and WIPO rules strongly preferred.
• Proficiency in contract-lifecycle-management (CLM) software such as Ironclad, Agiloft, or DocuSign CLM, plus advanced skills in Microsoft Word redlining, Excel pivot tables, and Adobe Acrobat.
• Experience preparing and prosecuting trademark applications and maintaining global patent annuity schedules; comfort reading and summarizing patent claims and Office Actions.

🏖️ Benefits

• 100 % remote-first culture with quarterly stipend for home-office upgrades and high-speed internet.
• 100 % employer-paid medical, dental, and vision for employees and 80 % for dependents; annual HSA contribution.
• 20 days PTO plus 12 company holidays and a December shutdown—total of 38 paid days off per year.
• Annual professional-development budget of $2,500 for certifications, conferences, or advanced CLM training.

Skills & Technologies

Remote

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Cadwell Laboratories, Inc.

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About Cadwell Laboratories, Inc.

Cadwell Laboratories designs and manufactures neurodiagnostic and neurosurgical monitoring devices and supplies. Founded in 1979, the company serves hospitals, clinics, and research institutions worldwide with EEG, EMG, IOM, and sleep diagnostic systems, integrating hardware, software, and accessories to support clinicians in neurology, neurosurgery, and sleep medicine.

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