Job Overview
Location
California Remote
Job Type
Full-time
Category
Product Management
Date Posted
June 23, 2026
Full Job Description
đź“‹ Description
- • Coordinate cross-departmental administrative support for FoundationCCC’s Workforce Development Department, focusing on Career Catalyst and Grants Administration projects.
- • Schedule and facilitate virtual meetings and training sessions with internal teams and external stakeholders including grantees and payment recipients.
- • Conduct outreach to grantees and payment recipients in coordination with project leads to ensure timely compliance and communication.
- • Collect, review, and verify documentation required for payment processing and adherence to funder guidelines.
- • Support client experience initiatives by scheduling and conducting client check-ins and retrospectives, tracking onboarding progress, administering milestone-based surveys, and analyzing feedback trends to improve service delivery.
- • Request, collect, and maintain current certificates of insurance for active contracts to ensure legal and contractual compliance.
- • Review data in grants management systems for accuracy, completeness, and alignment with submitted documentation and funder requirements.
- • Conduct audits of client records including Worksites Agreements and Costing Allocations to ensure they are current, accurate, and properly documented.
- • Maintain and update records in Salesforce and Workday, ensuring data integrity across systems for all active clients and projects.
- • Set up new clients in Workday and Salesforce by initiating and completing Supervisory Orgs, Custom Orgs, and Project Codes.
- • Track new and existing business opportunities in Salesforce to support pipeline development and reporting.
- • Convert worksite agreement contract templates into form-fillable digital documents and track revisions for client use.
- • Collaborate with internal teams to enhance client experience through process improvements and responsive communication.
- • Support the coordination of workflow and project deliverables to ensure timely completion across multiple initiatives.
- • Ensure all administrative tasks align with the organization’s mission to expand economic and social mobility through California Community Colleges.
- • Operate within a remote-first environment while maintaining high standards of communication, accuracy, and accountability.
- • Travel up to 10% within California for in-person meetings, trainings, or stakeholder engagements as needed.
🎯 Requirements
- • Bachelor’s degree or equivalent work experience
- • Previous experience in a coordination or administrative role
- • Demonstrated experience with web-based tools including Microsoft Suite, Asana, and Salesforce
- • Familiarity with project management principles
- • Must reside in California
- • Ability to travel up to 10% within California
🏖️ Benefits
- • Competitive compensation with hourly pay range of $24.50–$26.00
- • Generous PTO and paid holidays
- • Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
- • CalPERS retirement program and optional 403(b) and 457 Retirement plans
- • Carrot reproductive health and fertility support
- • Tuition reimbursement and Public Service Loan Forgiveness certified employer status
Skills & Technologies
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About Foundation for California Community Colleges
Foundation for California Community Colleges is a 501(c)(3) nonprofit auxiliary to the California Community Colleges Chancellor’s Office. It raises and manages philanthropic funds, provides systemwide technology services, professional development, and student support programs. Established in 1998, the organization partners with colleges, foundations, corporations, and government agencies to improve access, success, and equity across 116 colleges serving 2.1 million students. It operates initiatives in financial aid, workforce development, data analytics, and digital infrastructure while ensuring compliance, fiscal accountability, and strategic alignment with the state’s educational master plan.
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