Copy of Executive Assistant / Strategic Operations Lead (Chief of Staff Track)

Agent Inc.

Job Overview

Location

Brazil

Job Type

Full-time

Full Job Description

📋 Description

• This Executive Assistant / Strategic Operations Lead role is a high-impact partnership position designed to protect and amplify the leadership team’s effectiveness across two core businesses at Agent Inc., with a clear 12-month advancement path to Chief of Staff. You will not merely manage calendars—you will act as a strategic force multiplier, enabling leaders to focus on vision, growth, and high-leverage activities by owning operational rhythm, anticipating needs, and driving cross-functional alignment.
• Day to day, you will own and safeguard executive calendars, optimizing time for strategic planning, coaching, and personal commitments while filtering and prioritizing communications with discretion; you will initiate and lead special projects—such as AI product development—from concept to completion, identifying revenue- and growth-tied activities and executing independently; you will serve as the central communication hub between leadership, business units, external partners, clients, and vendors, ensuring seamless coordination and information flow; you will build lightweight operating systems and streamline recurring processes, proactively identifying automation opportunities through AI-enabled tools to reduce manual effort; you will collaborate with leadership to define and track North Star KPIs, monitoring progress, flagging blockers, and ensuring deliverables meet quality and ownership standards; you will manage all logistics, travel arrangements, and meeting coordination for internal and external engagements, anticipating needs and resolving complexities before they arise; and you will align professional and family calendars to minimize conflict, protecting the leader’s energy and downtime through empathetic, proactive scheduling.
• The team at Agent Inc. is mission-driven, building innovative solutions to help clients grow, and operates with a collaborative, non-siloed mindset where ownership and initiative are valued over hierarchy. You will work closely with visionary leaders who are scaling multiple companies, offering a rare opportunity to observe and contribute to entrepreneurial leadership at the highest level while being trusted as a true strategic partner.
• In this role, you will develop advanced strategic judgment, operational excellence, and AI-enabled workflow mastery, positioning yourself for rapid growth into a Chief of Staff function. You will gain deep exposure to founder-level decision-making, cross-business strategy, and high-stakes project leadership—building the skills, credibility, and experience needed to lead operations at scale in fast-moving, innovative environments.

🎯 Requirements

• 3+ years of experience as an executive assistant, in operations, or in a Chief of Staff-capable role
• Fluent English (written and verbal) with exceptional interpersonal and communication skills
• Proven ability to work autonomously with minimal supervision, handling high-value, time-sensitive situations with composure and strategic judgment

🏖️ Benefits

• Fully remote position with flexible working hours aligned to ET (9 AM–5 PM), allowing work from anywhere in LATAM
• Clear 12-month advancement path to Chief of Staff, offering accelerated career growth into a leadership role
• Opportunity to work directly with visionary founders building multiple companies, gaining unparalleled exposure to entrepreneurial strategy and execution

Skills & Technologies

Senior

Remote

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Agent Inc.

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About Agent Inc.

Agent is a technology company that operates a global talent marketplace connecting employers with pre-vetted professionals in fields such as software engineering, design, marketing and finance. The platform uses AI-driven matching and rigorous screening to streamline remote hiring, handling contracts, payments and compliance across 150+ countries. Businesses scale teams quickly without traditional recruitment overhead, while professionals access curated remote opportunities. Founded in 2016, Agent maintains headquarters in San Francisco and a distributed workforce, serving startups through Fortune 500 clients seeking on-demand expertise.

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