CRES Coordinator

Syneos Health, Inc.

Job Overview

Location

BGR-Remote

Job Type

Full-time

Full Job Description

📋 Description

• Assist with general office maintenance tasks including coordinating repairs and resolving issues related to multifunction devices, office supplies, water fountains, and coffee machines.
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation for facility operations.
• Conduct regular facility inspections to identify maintenance needs and potential safety hazards; develop and manage a preventive maintenance schedule for office equipment and systems.
• Coordinate with external vendors for janitorial services, pest control, waste removal, utilities, coffee service, food and drink vending machines, logistics, office supplies, mail distribution, and recycling/shredding services, ensuring cost-effective solutions.
• Support space planning initiatives by coordinating office moves, furniture arrangements, equipment setup, and modifications; validate seating arrangements with site leadership.
• Maintain up-to-date seating charts and floor plans; monitor space capacity and provide updates to Corporate Services and site head; liaise with department management for new hire workstation readiness.
• Manage the parking permit/card system, conduct regular audits for compliance, and resolve discrepancies.
• Serve as primary or backup receptionist by greeting visitors, supporting meetings, answering phone calls, and directing inquiries to appropriate personnel.
• Procure, install, and maintain office furniture and furniture systems in alignment with company standards.
• Manage inventory of office consumables including stationery, pantry items, and other supplies to ensure adequate stock levels.
• Select, place, and maintain interior plants within the office environment.
• Oversee incoming and outgoing mail processes, coordinate centralized mail distribution, procure shipping supplies, and may open/scan mail when no department contact is available in-country.
• Review and administer badge access systems in accordance with corporate security protocols.
• Assist in developing and updating local Business Continuity Plans, Emergency Response Plans, and Facility Manuals.
• Communicate building-related issues to employees and serve as the office lead during building evacuations and life/safety/security incidents.
• Assist with processing CRES department invoices and purchase requisitions; support preparation of the Corporate Services budget for the country office location.
• Implement and promote recycling programs to reduce waste and advance environmental sustainability.
• Monitor and maintain energy management strategies to optimize energy usage and support sustainability initiatives.
• Support Records Governance (RIG) initiatives by coordinating record return/disposal, disseminating documents to authorized parties, and liaising with storage service vendors.
• Maintain and update Office location SyncUp pages with accurate internal platform information.
• Serve as primary point of contact for landlord relations, addressing facility-related concerns or issues as needed.
• Perform other work-related duties as assigned; minimal travel up to 25% may be required.

🎯 Requirements

• High school diploma or equivalent education and experience
• Some experience providing specialized administrative support
• Proficiency in English, both written and spoken
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), voicemail, email, and Outlook calendar
• Ability to tactfully and effectively work with all levels of employees while maintaining confidentiality
• Highly effective verbal, written, interpersonal, and team-oriented skills
• Ability to organize and prioritize work to meet aggressive deadlines

🏖️ Benefits

• Career development and progression opportunities
• Supportive and engaged line management
• Technical and therapeutic area training
• Peer recognition and total rewards program
• Inclusive culture where employees can authentically be themselves
• Purpose-driven work focused on impacting patient lives

Skills & Technologies

Remote

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Syneos Health, Inc.

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About Syneos Health, Inc.

Syneos Health is a global biopharmaceutical services organization providing clinical and commercial solutions. It integrates clinical development, outsourced commercialization, consulting, and communications services to accelerate the delivery of therapies to market. The company supports pharmaceutical, biotechnology, and medical device clients across all phases of product development and commercialization, operating in North America, Europe, and Asia-Pacific.

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