Crewing Coordinator

FloSports Inc.

Job Overview

Location

Austin, TX

Job Type

Full-time

Full Job Description

📋 Description

• The Crewing Coordinator at FloSports plays a vital role in ensuring seamless live event production by managing the onboarding, hiring, and logistical support of contractors across multiple sports verticals, directly contributing to the delivery of high-quality streaming experiences for underserved sports communities.
• This role is essential to maintaining operational compliance and efficiency in contractor management, enabling FloSports to scale its live event coverage while upholding payroll accuracy, travel logistics, and cross-departmental alignment.
• Day-to-day responsibilities include coordinating and disseminating accurate information to the Director, Crewing Manager, Crewing Coordinators, and other departments involved in live event projects to ensure alignment and timely execution.
• Managing contractor travel arrangements, crew sheets, payroll assistance, reimbursement resolution, and the distribution of information to appropriate parties, ensuring all logistics are processed accurately and on schedule.
• Ability to report up and manage across all departments, acting as a central point of contact for crewing-related inquiries and facilitating smooth communication between production, finance, HR, and operations teams.
• Coordinating the building of all show templates and ensuring payroll data is accurately entered and maintained in systems to support timely contractor compensation and financial reporting.
• Managing department systems and applications, including all aspects of contractor hiring (W2, 1099, position classification), travel arrangements for staff and freelance personnel, and maintaining compliance with labor and tax regulations.
• Making smart decisions based on provided information and seeking assistance when needed to maintain company compliance with contractor classification, payroll rules, and travel policies.
• Handling general crewing administration tasks such as onboarding new contractors, posting open job requisitions, managing bulk hires, and performing accurate data entry across multiple platforms.
• Possessing a background in basic live-sports production with familiarity in crewing processes preferred, along with a BS/BA degree preferred, to understand the unique demands of sports event logistics.
• Demonstrating a basic understanding of how to work with managers on budgets and complements, supporting financial planning and resource allocation for live events.
• Exhibiting strong verbal and written communication skills, with the aptitude to communicate clearly and professionally with all levels of management, from coordinators to executives.
• Maintaining intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with the ability to build financial spreadsheets using Excel and Google Sheets for tracking expenses, hours, and payroll data.
• Having knowledge of Salesforce, Worksuite, or eRecruit as a plus, to streamline contractor tracking, onboarding, and reporting workflows.
• Exhibiting excellent organizational skills while multitasking effectively, knowing when to ask for proper direction to ensure accuracy and adherence to processes.
• Acting as an independent thinker who can educate themselves using provided information, adapting quickly to new tools, procedures, and event-specific requirements.
• Being comfortable working in a fast-paced environment while multitasking with meticulous attention to detail, accuracy, and excellent follow-up to prevent errors in contractor onboarding or travel logistics.
• Contributing to FloSports’ mission of elevating overlooked sports communities by ensuring that production teams are fully staffed, compliant, and logistically supported to deliver exceptional fan experiences.
• Gaining hands-on experience in sports media operations, contractor management, and live event logistics, with opportunities to develop expertise in compliance, payroll systems, and cross-functional collaboration within a rapidly growing digital media company.

🎯 Requirements

• Background in basic live-sports production with crewing familiarity preferred
• BS/BA degree preferred
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required, including ability to build financial spreadsheets in Excel and Google Sheets
• Strong verbal and written communication skills to interact effectively with all levels of management
• Excellent organizational skills with ability to multitask, prioritize, and seek direction when needed
• Comfort working in a fast-paced environment with attention to detail, accuracy, and follow-up

🏖️ Benefits

• Recognized three years in a row as a Top Workplace by the Austin-American Statesman
• Flexibility at work - control over professional and personal schedule
• All-hands events hosted annually in beautiful Austin, Texas
• Annual equity awards for all top performers
• Competitive and comprehensive medical, dental and vision plans
• Company-paid short-term disability, long-term disability and life insurance
• Generous 401(K) company match vested immediately
• Progressive parental leave policies
• Flexible paid time off
• Hack-a-thons and a full calendar of team-building and social events
• Company donation to youth teams and leagues that employees coach
• Stocked snack bar, catered lunch and breakfast tacos every week

Skills & Technologies

Onsite

Ready to Apply?

Apply Externally

You will be redirected to an external site to apply.

FloSports Inc.

Visit Website

About FloSports Inc.

FloSports Inc. is an American subscription-based sports streaming company founded in 2006. It produces and distributes live events and original content across more than 25 niche sports, including wrestling, cycling, track and field, gymnastics, cheerleading, and motorsports. The company operates proprietary technology platforms that handle live production, digital distribution, and subscription management. FloSports partners with collegiate athletic conferences, national governing bodies, and individual leagues to broadcast competitions that receive limited coverage from mainstream media. Headquartered in Austin, Texas, it monetizes through monthly and annual streaming memberships and advertising partnerships.

View Company Profile

Get more remote jobs like this

Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.

Weekly remote jobs and featured talent.

No spam. Only curated remote roles and product updates. You can unsubscribe anytime.