Job Overview
Location
Big Sur, California
Job Type
Full-time
Category
Operations
Date Posted
July 9, 2026
Full Job Description
📋 Description
- • Coordinate and execute events, conferences, and workshops at the Esalen Institute, ensuring seamless logistics and a high-quality experience for attendees.
- • Collaborate with various departments, including program, marketing, and facilities, to plan and deliver events that meet the Institute's standards.
- • Develop and maintain relationships with external vendors, suppliers, and partners to secure the best services and products for events.
- • Manage event budgets, timelines, and resources, ensuring efficient use of Institute assets and minimizing waste.
- • Provide exceptional customer service to attendees, speakers, and other stakeholders, responding promptly to inquiries and resolving issues in a timely manner.
- • Stay up-to-date with industry trends, best practices, and new technologies to continuously improve event planning and execution.
- • Participate in the development and implementation of event marketing strategies, working closely with the marketing team to promote events and attract attendees.
- • Assist in the creation and distribution of event promotional materials, including brochures, flyers, and social media content.
- • Ensure compliance with Esalen's policies, procedures, and regulatory requirements, maintaining accurate records and reports as necessary.
- • Perform other related duties as assigned by the Events Manager or other senior staff members.
🎯 Requirements
- • 2+ years of experience in event planning, coordination, or management, preferably in a non-profit or educational setting.
- • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- • Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
- • Proficiency in event planning software, such as Eventbrite or AllSeated, and experience with budgeting and financial management tools.
🏖️ Benefits
- • Competitive salary and benefits package, including medical, dental, and vision insurance.
- • Generous paid time off, including vacation, sick leave, and holidays.
- • Opportunities for professional growth and development, including training and education programs.
- • A dynamic and supportive work environment, with a diverse and inclusive community of staff and students.
- • Access to Esalen's facilities and programs, including workshops, retreats, and events.
🏞️ Location
- • Big Sur, California
- • Esalen Institute, a 27-acre retreat center nestled in the redwoods along the Big Sur coast.
Skills & Technologies
See exactly how your profile matches this role — strengths, skill gaps, and what to do about them.
About Esalen Institute
Esalen Institute is a non-profit educational retreat center and intentional community founded in 1962 on the Big Sur coast of California. It offers workshops, residencies, and research in psychology, somatics, arts, ecology, and spirituality, hosting scholars and seekers from around the world. The organization operates the historic Hot Springs, farm and garden programs, and the Center for Theory & Research, while stewarding 120 acres of coastal land. Guided by humanistic values and a mission of personal and social transformation, Esalen provides immersive learning experiences aimed at integrating mind, body, heart, and spirit.
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