Executive Administrative Assistant

Paddle.com Market Limited

Job Overview

Location

London

Job Type

Full-time

Full Job Description

📋 Description

• As Paddle’s Executive Administrative Assistant, you will provide high-quality administrative and coordination support to members of the Executive Committee (ExCo), ensuring their day-to-day operations run smoothly and efficiently in a fast-paced, global environment.
• You will manage diaries and schedules for selected ExCo members across multiple time zones, coordinate internal and external meetings, resolve scheduling conflicts, and optimise calendars to align with shifting priorities.
• You will coordinate domestic and international travel, including flights, accommodation, and ground transport, build detailed itineraries, and support with changes and disruptions to ensure seamless execution.
• You will prepare and submit expenses in line with company policies, assist with general administration, coordinate meeting logistics and offsites, support preparation of materials, and track actions and follow-ups.
• You will provide day-to-day support to the Executive Assistant to the CEO and President, helping manage volume and coordination across ExCo, taking ownership of administrative tasks to enable focus on strategic work, and stepping in during their annual leave or business travel.
• You will use AI tools to improve efficiency in scheduling, note-taking, drafting, and organisation, identify opportunities to streamline processes, and adopt new ways of working to enhance productivity.
• You will help maintain structure, organisation, and smooth day-to-day operations across the Executive team, delivering consistent, high-quality support with discretion, integrity, and a strong sense of ownership.
• Paddle is a Merchant of Record for digital product companies, serving over 6,000 software sellers in 245 territories globally, backed by KKR, FTV Capital, Kindred, Notion, and 83North, and committed to removing payment fragmentation for its customers.
• The company values transparency, collaboration, respect, and inclusivity, offering a digital-first work model with remote flexibility, unlimited holidays, 4 months paid family leave, an annual learning fund, and regular training to support personal development.
• You will work within a diverse, growing global team that prides itself on a culture where everyone feels safe to be their authentic self, and where learning, curiosity, and craft are valued over formal qualifications.

🎯 Requirements

• 3+ years’ experience in an administrative or assistant role, ideally supporting senior stakeholders
• Strong diary management skills with confidence coordinating complex schedules across multiple time zones
• Highly organised and detail-oriented, with the ability to keep things running smoothly in a fast-paced environment
• Clear and professional communicator, both written and verbal
• Proactive and self-directed, with a strong sense of ownership — anticipates needs, takes initiative, and acts without being asked
• Discreet and trustworthy, with a high level of integrity and ability to handle sensitive and confidential information professionally
• Confident using AI tools (e.g. ChatGPT, Notion AI, or similar) to improve efficiency and output
• Degree educated, or equivalent experience, with a focus on capability and judgement over formal qualifications

🏖️ Benefits

• Unlimited holidays
• 4 months paid family leave regardless of gender
• Annual learning fund for personal development
• Regular internal and external training opportunities
• Digital-first work model with remote flexibility and access to stylish hubs
• Inclusive, diverse, and respectful culture where everyone is welcome to bring their authentic self

Skills & Technologies

Remote

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Paddle.com Market Limited

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About Paddle.com Market Limited

Paddle provides a complete payments, tax, and subscription management platform for SaaS companies. It acts as a merchant of record, handling global payment processing, sales tax compliance, fraud prevention, and subscription billing so developers can focus on product development. The company supports multiple currencies and payment methods, offers analytics and revenue recovery tools, and integrates with existing business systems. Paddle serves thousands of software businesses worldwide, simplifying the complexity of selling software internationally.

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