Executive Assistant

Solace Corporation

Job Overview

Location

United States

Job Type

Full-time

Full Job Description

📋 Description

• Executive Assistant providing dedicated support to the Executive Assistant of the Co-founder and Chief Product Officer, enabling focus on high-priority work and efficient operations.
• Managing complex multi-time-zone calendars, prioritizing meetings by urgency and impact, protecting executive time through triage and conflict resolution.
• Supporting planning and execution of large-scale events, acting as proxy in meetings, capturing notes, clarifying decisions, and driving follow-through on action items.
• Drafting, editing, and sending executive-level communications with clarity and presence; serving as primary point of contact between executives and internal/external stakeholders.
• Digesting, summarizing, and escalating key information, updates, risks, or insights while maintaining strict confidentiality.
• Supporting leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Building and improving systems, templates, and processes to enhance executive productivity; managing end-to-end travel logistics, itineraries, reservations, and expense reporting.
• Ensuring seamless operational execution during high-volume periods, travel, or rapid change; operating in a dynamic, ambiguous environment with calm and clarity.
• Part of a lean, mission-driven, Series C startup redefining healthcare through patient advocacy technology, backed by top-tier VCs and valued at $1B.
• Working alongside a team that values urgency, precision, and heart in a high-trust, high-visibility role foundational to scaling the organization.

🎯 Requirements

• 0 - 5 years of experience in administrative or support roles.
• Exceptional calendar management, prioritization, and organizational skills.
• Strong written and verbal communication with ability to draft clear, concise executive-level messaging.
• Demonstrated judgment, professionalism, and ability to handle confidential information.
• Excellent project management skills: ability to keep things moving without explicit direction.
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

🏖️ Benefits

• Opportunity to work at a mission-driven Series C startup redefining healthcare navigation and patient advocacy.
• Backed by top-tier venture capital firms including Inspired Capital, Craft Ventures, Menlo Ventures, and IVP with a $1B valuation.
• High-trust, high-visibility role with direct impact on executive efficiency and organizational scaling.
• Work with a lean, intense, and values-driven team that prioritizes urgency, precision, and heart.
• Chance to build and refine systems that enhance executive productivity in a fast-growing environment.
• Exposure to cross-functional leadership, event planning, and high-stakes operational coordination.

Skills & Technologies

Onsite

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Solace Corporation

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About Solace Corporation

Solace Corporation provides event-driven middleware and streaming data movement solutions that let enterprises connect cloud, on-premises, and IoT environments. Its PubSub+ event brokers, APIs, and managed services enable real-time information flow across applications, devices, and users for financial services, retail, transportation, and government markets. The company supports open protocols like AMQP, MQTT, JMS, and REST, integrates with Kubernetes, Kafka, and serverless platforms, and offers hybrid and multi-cloud deployment options. Headquartered in Ottawa, Canada, Solace was founded in 2001 and serves global customers requiring low-latency, high-throughput, and secure event streaming.

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