Executive Assistant

Airwallex (UK) Limited

Job Overview

Location

UK - London

Job Type

Full-time

Full Job Description

📋 Description

• Provide comprehensive administrative support to Europe-based senior leadership, primarily the CFO, ensuring seamless execution of daily operations and priorities.
• Manage complex, multi-time-zone calendars for executives, proactively coordinating meetings, resolving scheduling conflicts, and optimizing time allocation across global teams.
• Serve as the primary point of contact for internal and external stakeholders, triaging and prioritizing requests to protect leadership’s focus on strategic initiatives.
• Plan, coordinate, and execute all aspects of domestic and international travel, including flights, accommodations, ground transportation, visa applications, and compliance with local requirements.
• Prepare and distribute meeting agendas, take detailed minutes, follow up on action items, and ensure documentation is archived in Confluence or other designated platforms.
• Manage executive expenses, reconcile invoices, process reimbursements, and maintain accurate financial records in alignment with company policy.
• Draft, edit, and finalize high-stakes documents, presentations, and communications, ensuring clarity, accuracy, and alignment with executive messaging.
• Handle confidential and sensitive information with discretion, maintaining strict adherence to data protection and privacy standards.
• Anticipate needs and resolve unforeseen logistical challenges before they impact leadership’s schedule or effectiveness.
• Collaborate cross-functionally with teams across HR, Finance, Legal, and Operations to facilitate smooth execution of executive initiatives.
• Leverage digital tools including Slack, Google Suite, Zoom, and Confluence to streamline communication, documentation, and workflow efficiency.
• Adapt quickly to changing priorities in a fast-paced, high-growth environment where no two days are the same.
• Support ad hoc projects and situational requests as they arise, demonstrating flexibility, initiative, and problem-solving agility.
• Contribute to a positive, collaborative, and high-performing team culture by embodying professionalism, reliability, and proactive communication.
• Act as a trusted liaison who represents leadership with poise and precision in all internal and external interactions.
• Employ AI tools and digital solutions to enhance productivity, reduce administrative friction, and deliver smarter, faster outcomes.
• Maintain a deep understanding of executive workflows and anticipate evolving needs as the organization scales globally.
• Ensure all administrative activities reflect Airwallex’s operating principles of ownership, speed, rigor, and collaboration.

🎯 Requirements

• 7 years of experience in an Executive Assistant or Administrative Business Partner role supporting senior executives
• Diligence, reliability, and a strong sense of ownership, particularly regarding confidential and sensitive matters
• Exceptional written and verbal communication skills
• Familiarity with Slack, Google Suite, Confluence, and Zoom

🏖️ Benefits

• Opportunity to work with global leaders at a US$8 billion fintech company
• Exposure to a fast-paced, high-growth environment with real impact
• Collaborative and inclusive culture rooted in innovation and ownership
• Access to cutting-edge tools and AI technologies to work smarter

Skills & Technologies

Onsite

Degree Required

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Airwallex (UK) Limited

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About Airwallex (UK) Limited

Airwallex is a global financial technology company providing cross-border payment and banking infrastructure for businesses. It offers multi-currency accounts, foreign exchange, card issuing, expense management, and embedded finance APIs. Founded in Melbourne in 2015, the company serves enterprises and SMEs across Asia-Pacific, Europe, and the Americas, operating under licenses in multiple jurisdictions and processing billions in annualized transaction volume.

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