Executive Assistant

📋 Description

• • Serve as the strategic right hand to one or more C-level executives at Dataiku, orchestrating calendars, travel, and communications so that leaders can focus on scaling The Universal AI Platform across global markets.
• • Own end-to-end executive calendar management—anticipate conflicts, prioritize high-impact engagements, and build in strategic thinking time while ensuring seamless transitions between board meetings, customer briefings, investor calls, and internal leadership sessions.
• • Plan and execute complex domestic and international travel itineraries that balance cost, carbon footprint, and executive productivity; secure visas, ground transport, lodging, and dining reservations, and create minute-by-minute agendas that keep leaders on time and stress-free.
• • Draft, proofread, and polish executive-level communications—emails, Slack messages, board decks, investor updates, and customer-facing materials—maintaining Dataiku’s tone of innovation, inclusivity, and technical excellence.
• • Coordinate cross-functional projects on behalf of the executive office, liaising with Product, Sales, Marketing, Finance, Legal, and People teams to track milestones, surface risks, and ensure timely follow-through on commitments made in leadership forums.
• • Serve as a trusted gatekeeper and ambassador: screen inbound requests, triage priorities, and represent the executive’s voice with warmth and precision to internal stakeholders, customers, partners, and board members.
• • Plan and flawlessly execute high-stakes events including board meetings, customer advisory councils, all-hands, and off-sites; manage budgets up to $250K, negotiate vendor contracts, and deliver white-glove experiences for 10–500 attendees.
• • Build and maintain a confidential repository of institutional knowledge—contact databases, briefing notes, meeting minutes, and decision logs—ensuring continuity during leadership transitions or rapid scaling.
• • Leverage Dataiku’s own platform to automate routine workflows: create dashboards that visualize executive KPIs, set up AI-driven alerts for travel disruptions, and integrate calendar data with expense and carbon-tracking tools.
• • Champion a culture of operational excellence by documenting playbooks, training junior admins, and continuously iterating on processes to reduce friction and amplify impact.
• • Provide ad-hoc personal support (scheduling medical appointments, family travel, or event tickets) with the same discretion and urgency given to business tasks, recognizing that holistic support fuels peak performance.
• • Stay ahead of industry trends in productivity tech, travel sustainability, and executive wellness, piloting new tools and practices that keep Dataiku’s leadership team agile and future-ready.