Executive Assistant

📋 Description

• • As an Executive & Office Assistant at Functional Software, Inc. (Sentry), you will be an integral part of our leadership team's success and the smooth operation of our San Francisco workplace. This role is designed for a proactive, highly organized, and adaptable individual who thrives in a dynamic, fast-paced environment. You will provide comprehensive administrative support to our executives, ensuring their schedules are managed efficiently and their travel arrangements are seamless. Simultaneously, you will collaborate closely with the SF Office Manager to maintain a welcoming, productive, and well-equipped office space for all employees, visitors, and clients.
• • Your primary responsibility will be to offer dedicated executive support, focusing on enabling our engineering leadership to perform at their best. This includes proactively managing event and program support for engineering leadership, such as scheduling crucial team meetings, meticulously planning offsites, coordinating hackathons, and facilitating bug burndown sessions. You will work collaboratively within a team of executive assistants to ensure a consistent and high-quality support model across the organization. Your ability to schedule and coordinate both internal and external meetings with exceptional efficiency will be paramount.
• • Furthermore, you will be responsible for arranging end-to-end domestic and international travel logistics. This encompasses booking flights, accommodations, ground transportation, and creating detailed itineraries, ensuring all executive travel is handled with precision and care. A key aspect of this role involves strengthening connections between leadership and team members by expertly coordinating team events and offsites, fostering a collaborative and engaged company culture. You will also manage the preparation, organization, and timely submission of expense reports, maintaining financial accuracy and compliance.
• • Beyond executive support, you will play a vital role in keeping our San Francisco office running seamlessly. This includes serving as the warm and professional first point of contact at the front desk, greeting and welcoming employees, visitors, clients, and vendors. You will ensure that all common areas and conference rooms are consistently tidy, organized, and fully stocked with necessary amenities, creating a comfortable and functional environment for everyone.
• • As the initial point of contact for general office inquiries, you will respond promptly and accurately to questions received in person, via voicemail, and email. You will manage visitor sign-in procedures and issue access badges as required, ensuring security and proper protocol are followed. Addressing onsite facility issues will involve submitting maintenance work orders and coordinating effectively with property management or external vendors to resolve any problems swiftly.
• • You will partner closely with the Senior Workplace Coordinator to plan and execute company-wide events, such as the highly anticipated Hack Week and the popular weekly Happy Hour, contributing to a vibrant and engaging company culture. Additionally, you will assist with the onboarding logistics for new employees, which includes workspace setup, ensuring access to necessary systems, and coordinating orientations, making their transition into Sentry as smooth as possible.
• • This role is ideal for someone who is a proactive and flexible team player, adept at balancing strategic initiatives with immediate business needs, all while prioritizing the employee and guest experience. If you are passionate about powering the best possible workday for our employees, love problem-solving, excel at creating organized to-do lists, and efficiently tackle them one by one, you will find immense satisfaction here. Bringing high energy to your work and enjoying collaboration within a busy, fast-paced team are essential. You will thrive in the ever-changing excitement of a fast-paced environment and appreciate the opportunity to work alongside authentic, humorous, and straightforward teammates and leaders.
• • Your contributions will directly impact the efficiency of our leadership team and the overall positive atmosphere and functionality of our San Francisco office. You are the linchpin that helps connect administrative excellence with a thriving workplace culture, ensuring Sentry continues its hyper-growth mission to make software development better for developers worldwide.