Job Overview
Location
San Francisco Bay Area
Job Type
Full-time
Category
Software Engineering
Date Posted
June 13, 2026
Full Job Description
đź“‹ Description
- • Serve as a trusted partner to the CEO/Founder and Chief Strategy Officer/Co-founder, providing high-level executive support in a fast-paced, high-growth AI company.
- • Manage highly complex, multi-time-zone calendars with competing priorities, ensuring optimal scheduling and time allocation for executive leadership.
- • Coordinate all domestic and international travel arrangements, including detailed itineraries, visas, accommodations, and last-minute logistical changes.
- • Prepare executives for meetings by assembling agendas, briefing packets, presentations, and supporting documentation with precision and timeliness.
- • Act as a strategic gatekeeper and thought partner, prioritizing incoming requests, meetings, and opportunities to maximize executive focus on high-impact initiatives.
- • Track action items and deliverables from executive meetings, board sessions, investor calls, and company-wide initiatives to ensure accountability and follow-through.
- • Coordinate and facilitate leadership team meetings, board meetings, investor presentations, and executive offsites, including logistics, materials, and follow-up.
- • Draft, edit, and manage all executive communications, including emails, memos, reports, and formal correspondence with stakeholders.
- • Serve as the primary liaison between executives and internal teams including Finance, Legal, Recruiting, Operations, and People, ensuring alignment on priorities.
- • Manage logistics for investors, board members, customers, partners, and job candidates, ensuring seamless and professional interactions.
- • Support strategic special projects and operational initiatives as directed by leadership to drive efficiency and scalability.
- • Assist with office operations, including vendor coordination, workplace organization, and maintenance of professional office standards.
- • Plan and execute company events, leadership offsites, and team gatherings, ensuring smooth logistics and execution.
- • Provide hospitality for visitors, candidates, and investors, including coordination of接待, accommodations, and on-site arrangements.
- • Support onboarding logistics and workplace coordination in partnership with People Operations and IT teams.
- • Handle confidential and highly sensitive information with exceptional discretion, judgment, and professionalism.
- • Operate independently with minimal direction, managing multiple priorities simultaneously in a dynamic, rapidly evolving startup environment.
- • Must be willing and able to travel domestically and internationally as required for executive engagements and company events.
🎯 Requirements
- • 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or senior leadership teams
- • Demonstrated experience supporting CEOs or founders in venture capital, private equity, management consulting, investment banking, or hypergrowth technology companies
- • Exceptional organizational and project management skills with ability to manage competing priorities with minimal supervision
🏖️ Benefits
- • Competitive base salary range of $110,000 - $145,000 depending on experience, skills, and location
- • Equity compensation
- • Comprehensive benefits package
Skills & Technologies
See exactly how your profile matches this role — strengths, skill gaps, and what to do about them.
About Higgsfield AI Inc.
Higgsfield AI is a San Francisco–based startup developing generative video foundation models. Founded in 2023, the company released Diffuse, a mobile app that lets users create short, realistic videos from text prompts or selfies with fine-tuned control over motion, camera angles and character consistency. The platform targets consumer creators, marketers and filmmakers, offering an accessible alternative to traditional video production. Higgsfield AI emphasizes research in diffusion architectures, motion priors and personalized avatars, aiming to democratize high-quality video generation across devices.
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