Executive Assistant/Event Manager

Skimmer Inc.

Job Overview

Location

Austin

Job Type

Full-time

Full Job Description

📋 Description

• Serve as the primary administrative support for the CEO and CFO, managing complex calendars, scheduling meetings, coordinating travel, and ensuring seamless time allocation across leadership priorities.
• Act as the central point of contact for executive communications with customers, Board members, and investors, maintaining confidentiality and professionalism in all interactions.
• Proactively anticipate executive needs, identify potential bottlenecks, and initiate solutions without prompting to ensure operational efficiency.
• Own end-to-end planning, coordination, and execution of all company events—including internal team-building activities, corporate meetings, and external client-facing events—for a team of 115+ employees.
• Design and deliver creative, engaging events that enhance company culture, delight stakeholders, and reinforce Skimmer’s brand identity across in-person and virtual formats.
• Manage all vendor relationships for events, including negotiation of contracts, invoicing, performance tracking, and budget adherence.
• Collaborate with cross-functional teams to align event branding, invitations, agendas, and logistics with strategic goals and company messaging.
• Support the People Team by facilitating candidate and employee experiences, including interview scheduling, onboarding logistics, and follow-up communications.
• Serve as backup for Office Management and HR Operations tasks as needed, ensuring continuity in administrative and people-focused functions.
• Track and manage Executive Team goals and waterfall objectives across departments to ensure transparency, alignment, and progress monitoring.
• Maintain organized, secure digital and physical filing systems for confidential executive and company documents.
• Utilize productivity tools (Google Suite, Slack) and AI-driven platforms to streamline research, communications, scheduling, and idea generation.
• Demonstrate exceptional written and verbal communication skills in all internal and external correspondence.
• Manage complex scheduling across multiple time zones and high-demand calendars with precision and foresight.
• Handle event logistics for gatherings of 75+ attendees, including venue coordination, catering, tech setup, and post-event follow-up.
• Maintain a proactive, adaptable, and solutions-oriented mindset in a fast-paced, high-growth SaaS environment.
• Foster strong internal relationships across teams while serving as a cultural ambassador for Skimmer’s values of humility, transparency, and fun.

🎯 Requirements

• Proven experience as an Executive Assistant or Administrative Assistant in a fast-paced, high-growth tech environment
• Demonstrated ability to manage calendars and schedules for multiple executives with competing priorities
• Experience planning and executing events for teams of 75+ people
• Proficiency with Google Suite, Slack, and productivity tools; ability to leverage AI for research and communication
• Strong organizational skills with meticulous attention to detail and proactive problem-solving
• Excellent written and verbal communication skills with experience handling confidential information

🏖️ Benefits

• Competitive base pay + bonus potential
• 100% company-paid medical, dental, and vision premiums; 50% contribution for dependents
• Immediate 401(k) with company match
• Flexible PTO with minimum of 10 days required annually
• 12 weeks paid parental leave for birthing parent; 6 weeks for supporting partner
• Comprehensive learning and development budget

Skills & Technologies

Remote

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Skimmer Inc.

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About Skimmer Inc.

Skimmer Inc. offers cloud-based software designed for pool and spa service companies. The platform supports route optimization, customer management, automated invoicing, digital service reports, chemical tracking, and payments. Founded in 2016, the company helps technicians streamline daily operations and improve customer communication through a mobile app and web dashboard.

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