Executive Assistant, Office Manager (Central Dispatch)

Cox Enterprises, Inc.

Job Overview

Location

Remote - Arizona

Job Type

Full-time

Full Job Description

📋 Description

• Provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization, managing complex calendars, prioritizing meetings, and resolving scheduling conflicts with high discretion.
• Coordinates domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting for executive leadership.
• Prepares, edits, and distributes correspondence, presentations, reports, and meeting materials with precision and confidentiality.
• Serves as a primary liaison between AVP-level leaders, internal teams, and external stakeholders, ensuring clear and timely communication.
• Manages office operations and facilities coordination, including vendor management, service requests, maintenance coordination, and space planning.
• Tracks and orders office supplies and equipment, maintains inventory records, and processes purchase orders and invoices for office-related expenditures.
• Supports office moves, renovations, and workspace changes in partnership with Facilities teams, ensuring seamless transitions and workplace readiness.
• Coordinates workplace logistics such as access permissions, security protocols, and office setup for new hires or relocations.
• Assists with onboarding vendor accounts and managing facility-related contracts and service agreements.
• May serve as a point of contact for workplace safety programs or emergency response coordination as needed.
• Plans and executes leadership meetings, team events, and cross-functional activities, including agenda development, material preparation, and follow-up tracking.
• Tracks deliverables, action items, and administrative project timelines to ensure accountability and timely completion.
• Processes expense reports and supports budget-related administrative tasks, maintaining accurate financial records.
• Maintains organized digital and physical files, records, and documentation in compliance with company standards and policies.
• Anticipates executive and operational needs proactively, resolving administrative challenges before they impact productivity.
• Works independently with minimal supervision in a fast-paced environment, managing multiple competing priorities with strong time management and organizational skills.
• Demonstrates high levels of professionalism, confidentiality, and judgment when handling sensitive information and executive communications.
• Maintains advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) to execute all administrative and reporting functions.

🎯 Requirements

• High School Diploma or GED and 7 years of relevant experience supporting senior leaders or executives, or any degree/certification beyond HS diploma/GED and 5 years of experience
• Strong organizational and time management skills with meticulous attention to detail
• Ability to manage multiple priorities and work independently with minimal supervision
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

🏖️ Benefits

• Minimum of sixteen hours of paid time off every month
• Seven paid holidays throughout the calendar year
• Additional paid time off for bereavement, voting, jury duty, volunteer work, military service, and parental leave
• Eligibility for health care insurance (medical, dental, vision)
• Retirement planning benefits including 401(k)
• Paid sick leave, flexible vacation/wellness days, and parental leave

Skills & Technologies

Remote

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Cox Enterprises, Inc.

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About Cox Enterprises, Inc.

Cox Enterprises is a privately held global conglomerate headquartered in Atlanta, Georgia. Founded in 1898, it operates through three primary divisions: Cox Communications, the third-largest U.S. cable television and broadband provider; Cox Automotive, offering digital and physical services for vehicle remarketing; and Cox Media Group, encompassing broadcast television, radio, newspapers, and digital platforms. The company also has clean-tech and sustainable innovation investments through Cox Cleantech. Family-owned and committed to corporate responsibility, Cox focuses on environmental sustainability, community engagement, and employee ownership while serving millions of consumers and businesses across telecommunications, automotive services, and media markets.

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