Job Overview
Location
Philippines
Job Type
Full-time
Category
HR & Recruiting
Date Posted
April 3, 2026
Full Job Description
📋 Description
- • As Executive Assistant to the CEO and COO of Maximus Tribe, you will serve as a critical operational backbone for the leadership team in a high-growth, profitable telehealth startup backed by top-tier investors like Founders Fund and 8VC. This role is ideal for someone who thrives in ambiguity, values discretion, and takes pride in enabling executives to focus on strategic decisions by managing the complexities of their schedules, communications, and cross-functional coordination.
- • You will own end-to-end calendar and schedule management for both executives, proactively resolving conflicts, protecting focus time, and acting as a discerning gatekeeper for meeting requests across US, Canada, and Latin America time zones. This includes preparing detailed agendas, briefing materials, and supporting documents for leadership meetings, board sessions, and investor calls, ensuring leadership enters every engagement fully informed and prepared.
- • You will manage vendor relationships, serving as the primary point of contact for IT and operational vendors, researching and evaluating new tools with pricing and capability comparisons, and coordinating travel logistics—including flights, accommodations, and detailed itineraries—for offsites, conferences, and investor meetings, while also tracking expenses and managing executive budgets.
- • You will support people operations by assisting with onboarding logistics for new hires, coordinating company events, offsites, and team-building activities, and maintaining and improving shared systems, documentation, and SOPs to keep leadership functions organized and scalable as the company doubles year over year.
- • You will assist with special projects, research, and data compilation as needed by the executives, taking on ad-hoc initiatives that reflect the dynamic nature of a fast-scaling startup, where no two weeks are the same and proactive problem-solving is essential.
- • You will work directly with the CEO and COO, gaining unparalleled exposure to startup leadership at a mission-driven company optimizing men’s and women’s health through content, community, and clinical support, with the opportunity to grow your impact as the organization scales.
🎯 Requirements
- • 2+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or founder-level executives
- • Demonstrated experience in a remote-first environment, working across distributed teams and time zones
- • Fluent English proficiency (C1+ level) both written and verbal, with ability to draft communications on behalf of leadership
- • Exceptional organizational skills, strong attention to detail, and ability to manage multiple competing priorities
- • Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets), AI tools, and scheduling platforms
- • High degree of discretion and integrity in handling confidential information
- • Proactive, solutions-oriented mindset with anticipation of needs rather than reactive task completion
- • Willingness to work Pacific Time (PST) hours to support the CEO
🏖️ Benefits
- • Up to $1,500 USD/month compensation
- • Fully remote work arrangement
- • Direct exposure to startup leadership at a fast-growing, profitable health tech company with 8-figure ARR and strong cash position
- • Opportunity to grow the role as the company scales and doubles year over year
- • Access to a mission-driven organization backed by top Silicon Valley VCs and industry leaders from Bulletproof, Tinder, Coinbase, Daily Stoic, and Shopify
- • Intellectual diversity and freedom of expression aligned with company values, supported by equal opportunity employment practices
Skills & Technologies
About Maximus Tribe
Maximus Tribe is a telehealth platform focused on men’s hormonal optimization and wellness. It connects patients with licensed physicians for at-home blood testing, personalized treatment plans, and ongoing care. Prescription-grade medications, including FDA-approved testosterone gels and enclomiphene, are compounded and delivered directly to users. The service emphasizes evidence-based protocols, continuous biomarker monitoring, and telehealth consultations to address symptoms of low testosterone, energy decline, and related metabolic issues. Physician oversight ensures safety and compliance with medical guidelines while providing convenient, discreet access to therapies aimed at improving vitality, body composition, and overall quality of life for men.
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