Executive Assistant to Startup CEO - EdTech

📋 Description

• • As the Executive Assistant to the Startup CEO at Paradox Group, you will be instrumental in streamlining operations and amplifying the CEO's effectiveness by managing a broad spectrum of responsibilities. This role is designed for an individual who thrives on autonomy, possesses an exceptional eye for detail, and is driven by a desire to build robust systems that enable the CEO to focus on strategic initiatives.
• • Your primary mission is to liberate the CEO from tasks that do not necessitate their direct involvement, while simultaneously developing and implementing systems that ensure seamless operations even in their absence. This is a dynamic position with intentionally broad responsibilities, requiring you to prioritize, systematize, delegate, and eliminate tasks strategically.
• • In Personal Operations, you will take ownership of the founder’s entire operating system. This includes meticulously managing their inbox, calendar, and priorities, ensuring all follow-ups are executed flawlessly. You will also handle personal administrative tasks such as banking, leases, visas, real estate matters, and payments. Furthermore, you will coordinate complex travel arrangements and podcast logistics, and assist with investing and real estate management. The ultimate outcome is a CEO who is no longer bogged down by routine follow-ups, coordination, or problem-solving, with all decisions presented to them in a prepared manner, complete with options, trade-offs, and clear recommendations.
• • You will be the key point person for Negotiation and Finding the Best Suppliers. This involves negotiating terms and pricing with banks, vendors, and service providers, benchmarking against market standards to secure the most favorable agreements. Your success will be measured by faster deal closures, improved terms, and minimal CEO intervention.
• • A significant aspect of your role will be to Manage Projects of Different Magnitudes from start to finish. This includes overseeing the complete lifecycle of projects, from contract negotiation with suppliers to administrative management of personnel and accounting oversight. You will also be involved in pre-screening candidates for recruitment and identifying the best legal, design, and other service providers. Your meticulous proofreading of contracts and coordination with lawyers and suppliers will ensure projects progress smoothly, decisions are documented, and there is no drift from objectives.
• • You will be tasked with building scalable Operating Systems, encompassing processes, tools, AI integrations, and knowledge bases. This involves creating efficient workflows and leveraging technology to enhance productivity and organizational effectiveness.
• • In Finance & Admin Operations & Cost Discipline, you will manage multi-country administrative tasks across France, Portugal, Spain, and the UAE. This includes ensuring invoices, contracts, and documentation are consistently tracked and resolved, and conducting continuous audits of costs and tools. You will also manage the onboarding of new employees in Dubai, including contract signing and administrative procedures. The goal is to maintain clean financial records and controlled spending.
• • The ideal candidate is highly service-oriented, with a profound love for making others' lives easier and a "whatever it takes" attitude to achieve results. You are a pragmatic problem-solver who thrives in fast-paced, potentially chaotic environments, anticipating needs and acting with autonomy. You are digitally savvy, particularly with tools like Notion and Airtable, and possess a high level of attention to detail. Your communication skills are exceptional, allowing you to anticipate needs and understand unspoken requirements.
• • Personality-wise, you possess an analytical mind, capable of quickly identifying and formulating problems, and supporting your analysis with data. You are driven by growth over ego, eager to learn, and receptive to feedback. Discretion, availability, and a strong desire to create a "wow" experience are paramount. You will also be expected to travel to Dubai or Paris 2–3 times per year for in-person collaboration with the CEO.
• • This role is not a typical 9-to-5 position; it demands flexibility, discretion, and a commitment to excellence. It offers an unparalleled opportunity for learning and growth across a wide range of skills and to make a tangible impact within a rapidly scaling EdTech company that is revolutionizing personal development.