Executive Assistant to the Co-CEOs

Merit America Inc.

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Manage complex, high-volume calendars for two Co-CEOs, scheduling meetings with critical internal and external stakeholders within 24 hours of request
• Proactively identify and resolve scheduling conflicts while prioritizing meetings aligned with CEO goals and organizational priorities
• Coordinate overlapping schedules between both Co-CEOs to maximize efficiency and alignment across leadership activities
• Prepare daily and weekly schedule briefings with context, materials, and priority items for each Co-CEO
• Respond to time-sensitive communications from the Co-CEOs outside standard business hours, including evenings and weekends, as needed due to executive demands
• Plan and coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and detailed itineraries for domestic and international trips
• Manage logistics for conferences, board meetings, donor visits, and strategic partner engagements, ensuring seamless execution
• Handle expense reconciliation and travel reimbursements in a timely and accurate manner
• Prepare pre-travel briefing materials and anticipate logistical needs ahead of executive trips
• Serve as the primary professional liaison between the Co-CEOs and internal teams, board members, partners, and external stakeholders
• Maintain strict confidentiality and discretion when handling sensitive, proprietary, or personal information
• Streamline operational workflows and systems to support executive efficiency and alignment with organizational priorities
• Coordinate logistics for leadership meetings, team offsites, and organizational events as assigned
• Support cross-functional strategic initiatives and special projects as directed by the Co-CEOs or Chief of Staff
• Maintain organized tracking systems for action items, deadlines, and follow-ups across multiple priorities
• Assist with Board coordination tasks, including document preparation, scheduling, and communication
• Perform personal support tasks as assigned, ensuring seamless executive functioning
• Utilize Google Workspace, Slack, Zoom, and other collaboration tools to manage daily operations in a fully remote environment
• Leverage AI tools such as Claude and ChatGPT to enhance efficiency in drafting communications, summarizing content, and optimizing scheduling workflows
• Adapt quickly to evolving priorities and new systems while maintaining high standards of professionalism and accuracy
• Operate on a five-day workweek (Monday–Friday) with a 40–50 hour weekly commitment, reflecting the heightened availability required to support two Co-CEOs

🎯 Requirements

• Experience as an Executive Assistant or in a similar high-level administrative role supporting senior executives
• Proven expertise managing complex calendars for multiple executives with ability to prioritize across competing demands
• Exceptional written and verbal communication skills with ability to draft professional correspondence on behalf of executives
• Strong organizational skills and ability to manage shifting priorities in a dynamic, remote environment
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion
• Proficiency with Google Workspace, Slack, Zoom, and comfort using AI tools like Claude or ChatGPT to improve workflow efficiency

🏖️ Benefits

• 100% paid employee-only medical, dental, and vision insurance
• Unlimited vacation after a 90-day introductory period
• Paid parental leave and adoption benefits after one year of employment
• 401(k) retirement plan with automatic Merit contribution
• Home office setup stipend and phone/technology stipend
• Education and personal development reimbursement with access to a catalog of professional learning courses

Skills & Technologies

Remote

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Merit America Inc.

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About Merit America Inc.

Nonprofit upskilling organization that prepares working adults without bachelor’s degrees for entry-level careers in technology, healthcare and skilled trades through intensive remote programs combining online coursework, coaching and paid internships. Founded in 2018, it partners with employers to align curricula with job requirements and offers income-share agreements so learners pay only after securing employment above defined earnings thresholds.

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