Executive Business Partner

📋 Description

• • Pivotal Health Inc. is at the forefront of revolutionizing healthcare reimbursement, a critical yet complex domain where providers often struggle with underpayment from insurance companies. Our mission is to bring fairness, clarity, and control to this landscape through an innovative, AI-driven platform that combines sophisticated software, insightful data, and dedicated service. We empower healthcare providers to efficiently navigate challenging processes like Independent Dispute Resolution (IDR), reduce administrative burdens, and secure the rightful reimbursement they deserve, all without adding to the workload of already strained teams.
• • As an Executive Business Partner at Pivotal Health, you will play a pivotal role in supporting our executive leadership team and fostering managerial excellence throughout the organization. This is not merely an administrative position; it is a strategic partnership designed to enhance leadership effectiveness. You will be instrumental in managing priorities, optimizing operational workflows, and ensuring that our executives can dedicate their focus to the most impactful strategic initiatives.
• • Your central role will involve orchestrating leadership coordination, meticulously managing complex schedules, facilitating key leadership meetings, providing robust support for critical company initiatives, and ensuring that strategic decisions are effectively translated into tangible actions. The ideal candidate will possess a remarkable ability to thrive in a dynamic, fast-paced environment, demonstrating foresight in anticipating needs and bringing structure, clarity, and efficiency to the daily operations of busy executives amidst evolving priorities.
• • This role offers significant ownership and visibility, providing a unique opportunity to grow and contribute meaningfully to a rapidly expanding company. If you are passionate about problem-solving, dedicated to enabling leaders to perform at their best, and eager to be a crucial behind-the-scenes contributor to a mission-driven organization, this position is an exceptional fit.
• • **Key Responsibilities include:**
• • **Executive Partnership & Calendar Strategy:** You will be responsible for managing the intricate calendars of our senior executives, ensuring their valuable time is strategically allocated to align with the company’s most critical objectives and priorities. This involves proactively identifying and resolving potential scheduling conflicts, optimizing daily and weekly schedules to maximize focus and operational efficiency. A key aspect of this responsibility is acting as a professional and responsive gatekeeper for executive time, balancing accessibility with the need to protect executive bandwidth.
• • **Leadership Operations:** You will play a crucial role in coordinating and supporting essential leadership meetings, including regular executive team gatherings, preparations for board meetings, and critical cross-functional review sessions. This entails developing comprehensive agendas, organizing and distributing necessary materials, meticulously capturing meeting notes, and diligently tracking action items to ensure that decisions made in these forums are consistently translated into concrete actions and outcomes. Maintaining alignment across the leadership team through clear communication and defined next steps is paramount.
• • **Cross-Functional Coordination:** You will serve as a vital liaison and coordination point, bridging the gap between executives and various teams across the entire organization. This involves effectively managing inbound requests directed at leadership, ensuring that priorities are appropriately triaged, assessed, and addressed in a timely manner. You will also contribute to keeping cross-functional initiatives organized and progressing smoothly towards their objectives.
• • **Project & Initiative Support:** You will provide essential operational support for high-priority strategic initiatives spearheaded by the executive team. This includes diligently tracking project progress, maintaining accurate and organized documentation, and actively ensuring that project timelines and commitments are met. You will be empowered to proactively identify and resolve operational challenges, removing friction points to facilitate smoother execution.
• • **Executive Logistics:** This encompasses managing all aspects of executive travel planning, including booking flights, accommodations, and ground transportation, as well as processing expense reports accurately and efficiently. You will also be instrumental in the planning and execution of key events such as leadership offsites, company-wide gatherings, and team-building activities. Ensuring executives are thoroughly prepared for meetings, presentations, and significant interactions by compiling relevant information and materials is also a core duty.