Executive Support & Communications Coordinator

Scale Army

Job Overview

Location

Egypt

Job Type

Contract

Full Job Description

📋 Description

• Provide direct executive support to the Founder by managing daily priorities, scheduling, reminders, workflows, and task tracking across fast-moving initiatives.
• Draft, organize, and manage professional email communications, meeting recaps, briefing notes, summaries, and internal documentation with precision and clarity.
• Maintain organized digital files, operational documentation, and resource libraries to ensure seamless access and consistency across teams.
• Coordinate outbound communications, follow-ups, and scheduling between internal teams, external suppliers, and partner organizations.
• Support onboarding and training scheduling for supplier partners, ensuring timely communication and alignment on deliverables.
• Track deadlines, outstanding action items, and project timelines to ensure accountability and consistent execution without constant oversight.
• Coordinate marketing initiatives including social media scheduling, email communications, presentation preparation, and marketing asset delivery.
• Collaborate with designers, freelancers, and external marketing partners to ensure timely completion of content and campaign deliverables.
• Maintain content calendars, publishing schedules, and organized marketing workflows to support brand consistency and operational efficiency.
• Ensure all written communications are professional, clear, and aligned with the Founder’s voice and organizational standards.
• Proactively identify workflow inefficiencies and contribute to improvements in operational structure, communication flow, and task management systems.
• Respond to sensitive or non-standard situations with discretion, professionalism, and prompt action as directed by the Founder.
• Work exclusively during U.S. business hours (9 AM - 5 PM EST) to align with client time zones and ensure real-time responsiveness.
• Utilize collaboration platforms including Google Workspace, Slack, Notion, Canva, and CRM systems to manage tasks, communications, and project timelines.
• Demonstrate exceptional attention to detail, follow-through, and organizational skills across multiple concurrent priorities without loss of quality or timing.
• Operate independently with high autonomy while maintaining clear accountability and minimizing execution gaps or missed deadlines.
• Contribute to a culture of structure, responsiveness, and reliability that enables leadership to focus on strategic priorities.

🎯 Requirements

• Experience supporting executives, founders, or leadership teams in fast-paced environments
• Background in executive support, project coordination, communications, or administrative roles
• Proficiency with Google Workspace, Slack, Notion, Canva, and CRM systems
• Strong written and verbal communication skills with ability to draft professional communications independently
• Ability to manage multiple priorities with high attention to detail and consistent follow-through
• Availability to work 9 AM - 5 PM EST daily

🏖️ Benefits

• Fully remote work arrangement
• Direct collaboration with company leadership in a high-impact role
• Opportunity to shape operational systems and communication workflows
• Exposure to fast-paced, execution-driven business environment

Skills & Technologies

Remote

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Scale Army

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About Scale Army

Scale Army Careers is a remote-talent marketplace that sources, vets and places top sales, marketing and technical professionals across Latin America and Africa into full-time roles with high-growth U.S. companies. Operating under the same umbrella as Scale Army, the platform pairs candidates with vetted 40-hour-per-week engagements, provides onboarding guidance, monthly check-ins and equipment stipends, and channels consistently strong performers into progressively higher-impact opportunities to build long-term, dollar-based careers.

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