Finance Assistant

📋 Description

• • **About the Role:**
• • This is an exciting opportunity to be at the heart of our finance operations at OMG UK Limited, a global agency with local expertise connecting brands to culture through partnerships in sport, music, film & television, gaming & esports. Reporting directly to the Financial Controller, you will play a vital role in keeping our financial processes running smoothly, ensuring accuracy, and supporting teams across the business. This position offers hands-on experience in a fast-paced, dynamic environment, making it an ideal stepping stone for someone looking to build a solid foundation in finance.
• • **Key Responsibilities:**
• • As a Finance Assistant, your day-to-day responsibilities will be diverse and crucial to the efficient functioning of the finance department. You will be instrumental in maintaining the integrity of our financial records and supporting various operational needs. Your core duties will include:
• • **Work in Progress (WIP) Management:** Actively support the management of the WIP list, posting necessary adjustments, and contributing to the continuous improvement of ledger accuracy. This involves meticulous tracking and timely updates to ensure financial data is current and reliable.
• • **Purchase Order (PO) and Invoice Processing:** Take ownership of raising and managing both project and overhead purchase orders. You will meticulously process incoming invoices, ensuring they are correctly coded and authorised, and manage them through to timely payment, maintaining strong relationships with our suppliers.
• • **Account Management:** Be responsible for setting up and managing supplier and client accounts. This includes ensuring all necessary documentation is in place, maintaining accurate records, and proactively handling any queries that arise from these stakeholders.
• • **Client Invoicing and Credit Control:** Prepare and issue client invoices accurately and promptly. You will also play a key role in credit control, working collaboratively with internal teams to resolve aged debt issues and ensure timely collection of payments.
• • **Balance Sheet Support:** Assist in the preparation of balance sheet reviews, identifying and making necessary adjustments to ensure the accuracy and completeness of financial statements.
• • **Timesheet Management:** Chase timesheet completion from staff, ensuring all project hours are accurately recorded. You will also run weekly reports for analysis, providing insights into resource allocation and project costing.
• • **Credit Card Reconciliation:** Manage the reconciliation of company credit cards, processing claim submissions, and ensuring all expenditures are correctly accounted for and authorised.
• • **New Staff Induction:** Support the onboarding process for new staff by providing clear demonstrations of our timesheet, expenses, and PO systems, ensuring they can navigate these essential tools from day one.
• • **Client Team Support:** Provide administrative and financial support to client teams, assisting with budgets, supplier setups, and new system implementations, acting as a key point of contact for their financial queries.
• • **System Support:** Assist with internal and external MediaOcean issues, liaising with relevant teams to ensure smooth operation of our media planning and buying software.
• • **Audit Assistance:** Support the finance team in preparing for both internal and external audits, particularly at year-end, by gathering and organising necessary documentation.
• • **Receivables and Payables Oversight:** Ensure the smooth and efficient running of both receivables and payables functions, including market billing processes, contributing to the overall financial health of the agency.
• • **Ideal Candidate Profile:**
• • We are seeking an individual who is meticulous, proactive, and eager to develop their career within a finance role. You should possess strong attention to detail, exceptional organisational skills, and the ability to effectively manage multiple tasks while adhering to deadlines. A natural problem-solving mindset, confidence in taking initiative, and excellent written and verbal communication skills are essential. You must be comfortable working independently, demonstrating self-sufficiency, while also being a collaborative team player who can work effectively with colleagues across different departments. A can-do attitude and a willingness to learn and adapt in a fast-paced environment are highly valued.
• • **About OMG UK Limited:**
• • OMG UK Limited is part of Omnicom Media Group, a global agency network that excels in connecting brands with their audiences through cultural relevance. We are a team of approximately 120 in our London HQ, with a wider global network of 300 professionals. We work with a prestigious roster of clients including PepsiCo, Vodafone, Nissan, British Gas, Renault, Enterprise Rent-A-Car, McDonald’s, and Just Eat Takeaway.com. Our agency is recognised for its award-winning work and industry-leading talent. We pride ourselves on fostering trusted relationships, sound moral judgment, and strong governance through transparent processes.
• • **Working Environment:**
• • We are committed to providing comprehensive training and development plans for all team members. This role is full-time and requires eligibility to work in the UK. We offer a hybrid working model (three days in the office, two days remote) to balance in-person collaboration with flexible working. Our standard working hours are 9:30 – 17:30, with the flexibility to adjust around core hours of 10:30 – 16:30. We encourage open conversations about work-life balance and support our employees in achieving their best, both professionally and personally. We are dedicated to fostering a diverse, equitable, and inclusive environment where everyone is valued and can thrive.