FTP BU Sponsorship and Congress Process and Logistics Coordinator

Takeda Pharmaceutical Company Limited

Job Overview

Location

USA - MA - Virtual

Job Type

Full-time

Full Job Description

📋 Description

• Coordinate and execute compliant commercial sponsorship and exhibit requests for the US Foundational Therapeutic Platform Business Unit, ensuring adherence to all internal policies, SOPs, and regulatory requirements.
• Serve as the primary operational liaison between cross-functional teams including Sales, Legal, Compliance, Procurement, Finance, Analytics, and external agencies to support sales and marketing initiatives.
• Manage end-to-end processing, tracking, and documentation of sponsorship funding requests, including verification of required documents, approval workflows, exception resolution, and archival of records.
• Conduct systematic reviews of transactions to ensure data accuracy, compliance completeness, and timely follow-up on outstanding items.
• Lead process optimization initiatives by analyzing operational reporting, gathering stakeholder feedback, and implementing enhancements to improve efficiency and effectiveness of sponsorship workflows.
• Act as a subject matter expert on sponsorship systems and processes, delivering formal hands-on training to end-users and providing ongoing guidance to internal and external stakeholders.
• Participate in audit readiness activities by providing high-quality documentation and responding promptly to audit requests and monitoring requirements.
• Oversee planning and execution of Tier 2-3 HAE congress logistics, including coordination with professional engagement vendors, marketing partners, and external suppliers for regional and smaller-scale events.
• Support the FTP BU Congress Lead in developing the annual congress plan and managing ongoing progression of congress activities, including adherence to product theater policies and brand material approvals.
• Coordinate storage, shipping, and logistics for congress materials and ensure timely delivery to event venues.
• Assist Professional Engagement Marketers in scheduling HCP engagements at larger marketing-led congresses and contribute to planning of educational content, events, and HCP programs.
• Attend weekly congress planning calls with vendor partners and provide cross-functional communication support to brand teams and managers.
• May require limited domestic travel (5%-10%) for conference support, including attendance at events during evenings, weekends, or holidays.
• Maintain strict confidentiality when handling sensitive operational and compliance-related information.
• Manage multiple concurrent projects with minimal supervision under tight deadlines while maintaining high standards of attention to detail and process adherence.
• Foster collaborative relationships with internal teams and external vendors to build a culture of trust, accountability, and operational excellence.
• Drive innovation by developing compliant, creative solutions to evolving business needs and supporting organizational change through adaptability and resilience.

🎯 Requirements

• Bachelor’s degree or 3+ years of project management or executive administration/coordinator experience in a highly matrixed organization
• 3+ years of project management or administrative experience within a regulated industry
• Extensive working knowledge of MS Word, Excel, PowerPoint, and advanced proficiency in MS Outlook

🏖️ Benefits

• Eligibility for short-term incentives
• Medical, dental, and vision insurance
• 401(k) plan with company match
• Up to 120 hours of paid vacation and 80 hours of sick time per calendar year
• Tuition reimbursement program
• Paid volunteer time off and well-being benefits

Skills & Technologies

Remote

Degree Required

Ready to Apply?

Apply Externally

You will be redirected to an external site to apply.

AI Job Fit Analysis

Pro

See exactly how your profile matches this role — strengths, skill gaps, and what to do about them.

Takeda Pharmaceutical Company Limited

Visit Website

About Takeda Pharmaceutical Company Limited

Global, research-driven biopharmaceutical company headquartered in Japan, tracing its roots to 1781. Focuses on discovering and delivering medicines for oncology, rare diseases, neuroscience, gastroenterology, and plasma-derived therapies. Operates in approximately 80 countries with R&D and manufacturing sites across North America, Europe, and Asia, serving patients in over 80 markets worldwide.

View Company Profile

Get more remote jobs like this

Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.

Weekly remote jobs and featured talent.

No spam. Only curated remote roles and product updates. You can unsubscribe anytime.