Job Overview
Location
Remote
Job Type
Full-time
Category
HR & Recruiting
Date Posted
April 2, 2026
Full Job Description
đź“‹ Description
- • The Grant Specialist I (Remote) position at Washington University in St. Louis plays a critical role in advancing medical research by ensuring that grant proposals are accurately prepared, compliant with sponsor and university guidelines, and submitted successfully. This role directly supports faculty and research teams in the Department of Medicine, enabling them to secure funding essential for scientific discovery and innovation.
- • The position is integral to the sponsored project lifecycle, bridging pre-award activities with post-award oversight, and ensuring regulatory compliance, accurate reporting, and smooth grant administration—making it a cornerstone of research integrity and operational efficiency within a leading academic medical institution.
- • Day-to-day responsibilities include collaborating with Principal Investigators (PIs) to prepare and submit grant proposals, including budgeting, justification development, and gathering protocol and non-technical components.
- • Serves as a key liaison between faculty, department administrators, and business managers, interpreting federal and university research regulations and ensuring alignment with sponsor requirements.
- • Compiles and validates regulatory compliance data from multiple sources, ensuring all submission materials meet agency and institutional standards before final submission.
- • Enters and maintains grant budgeting documents in university systems, obtains required PI and institutional signatures, and initiates subaward setup via the SUBS system.
- • Coordinates with Post-award units and the Office of Sponsored Research Services (OSRS) to ensure timely contract execution and proper fund setup.
- • Manages award notices, monitors reporting deadlines (e.g., RPPRs), and assists with revised budgets and grant transfers into the university system.
- • Supports research compliance by coordinating internal and external requests for biosketches, trainee records, and protocol approvals.
- • Maintains an online tracking database of grant submissions, awards, rejections, and status updates for reporting and audit purposes.
- • Assists with post-award functions such as resolving accounting issues, managing year-end processes, approving purchasing documents per grant policies, and supporting fund management with PIs.
- • Performs other duties as assigned, adapting to evolving research administration needs within a dynamic academic environment.
- • The Grant Specialist I works within a dedicated team of research administrators in the Department of Medicine, contributing to a culture of excellence in grant management and compliance.
- • Washington University in St. Louis is a nationally recognized leader in biomedical research and education, offering a mission-driven environment where administrative professionals directly impact scientific advancement and public health outcomes.
- • In this role, the individual will develop deep expertise in federal grant guidelines (e.g., NIH, NSF), university research policies, and sponsored project systems such as RMS, SUBS, and Workday.
- • The position offers significant professional growth in research administration, including skills in budget analysis, regulatory compliance, interdepartmental coordination, and grant lifecycle management—preparing the specialist for advancement into senior grant or research administration roles.
🎯 Requirements
- • Bachelor’s degree or equivalent combination of education and experience.
- • Minimum of one year of relevant experience in grant administration, research support, or a related administrative role.
- • Proficiency in Microsoft Office Suite, particularly Excel, and experience with computerized accounting or financial tracking systems.
- • Strong analytical thinking, deadline management, and organizational skills with the ability to manage multiple priorities.
- • Excellent written and oral communication skills for interfacing with faculty, administrators, and external sponsors.
- • Familiarity with Research Management System (RMS), SUBS system, and federal agency guidelines (preferred but not required).
🏖️ Benefits
- • Up to 22 days of vacation per year, 10 recognized holidays, and accrued sick time to support work-life balance.
- • Competitive health insurance plans with priority access to care and reduced copays/coinsurance for employees and eligible dependents.
- • Free Metro transit U-Pass for eligible employees, facilitating sustainable and cost-effective commuting.
- • WashU’s 403(b) Retirement Savings Plan with automatic university contributions starting at 7%, plus employee matching opportunities.
- • Comprehensive wellness programs including mental health resources, wellness challenges, health screenings, EAP access, and financial wellness support.
- • Generous family benefits: 4 weeks of caregiver leave, tuition waivers for employees and dependents (100% at WashU, 40% elsewhere after seven years), and access to child and adult care resources.
Skills & Technologies
Remote
Degree Required
About Washington University in St. Louis
Washington University in St. Louis is a private research university founded in 1853. It offers undergraduate, graduate, and professional programs across seven schools, including Arts & Sciences, Engineering, Medicine, Law, and Business. Located in St. Louis, Missouri, the university is classified as an R1 doctoral university with very high research activity. It operates a 169-acre Danforth Campus and a 164-acre Medical Campus, along with the Tyson Research Center. The university is affiliated with Barnes-Jewish Hospital and conducts extensive interdisciplinary research in biomedicine, engineering, social policy, and the arts.
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