Job Overview
Location
Remote
Job Type
Full-time
Category
HR & Recruiting
Date Posted
March 25, 2026
Full Job Description
đź“‹ Description
- • The Grant Specialist II (Remote) position at Washington University in St. Louis plays a critical role in advancing medical research by ensuring that grant proposals are accurately prepared, compliant with sponsor and university guidelines, and submitted successfully. This role directly supports faculty and research teams in the Department of Medicine, enabling them to secure funding essential for scientific discovery and innovation.
- • The person will manage the full pre-award and post-award lifecycle of sponsored projects, including proposal development, budget preparation, compliance tracking, award notification, reporting, and grant closeout, while serving as a key liaison between Principal Investigators, department administrators, and central research offices.
- • About the team or company: Washington University in St. Louis is a prestigious academic institution renowned for its leadership in biomedical research and innovation. The Department of Medicine fosters a collaborative, mission-driven environment where research administration professionals contribute directly to improving human health through science.
- • The person can develop deep expertise in federal and university research administration regulations, gain proficiency in specialized systems like RMS and SUBS, and build a career path toward senior grant management or research administration leadership roles within a top-tier academic medical center.
- • Proposal / Grant Management: Perform pre-award duties in alignment with specific sponsor guidelines; collaborate with faculty to prepare and submit proposals; manage budgeting, cost analysis, and justification development; gather protocol and non-technical information as needed; serve as a liaison between Chair, faculty, and Department Administrators; stay current on federal and university research administration policies; coordinate submission processes, prepare budgets, and obtain pricing quotes from internal departments; compile and verify regulatory compliance data from multiple sources; work with Principal Investigators to assemble complete grant packages per agency and university standards; prepare and review all required agency forms; enter budgeting data into online systems as required; obtain PI and institutional signatures for submissions; initiate subaward setup via the SUBS system, upload pre-award documents, and transition to post-award teams; coordinate with Post-award unit and OSRS to ensure timely contract and subcontract implementation through SUBS.
- • Award Management: Provide internal notice of award (NOA) to Sponsored Projects Administration (SPA) and PI, highlighting special terms and committed effort; monitor and assist PI in submitting annual agency reports such as Research Performance Progress Reports (RPPRs); collaborate with Post-Award unit on revised budget requests; oversee and coordinate the transfer of PI grants and contracts into Washington University systems.
- • Research Compliance: Facilitate internal and external requests for grant-related information including current biosketches, trainee records, and human/animal protocol approvals; ensure all compliance documentation is current and accessible.
- • Research Reporting: Maintain and update an online tracking database of all grants submitted, awarded, pending, and rejected; generate reports for internal and external stakeholders as needed.
- • Grant Closeout: Lead the closure of sponsored project accounts; submit final progress reports and invention statements to sponsoring agencies; follow up with PIs to ensure submission of delinquent final technical, outcomes, patent, and property reports.
- • May assist with post award activities: Monitor sponsored project budgets for appropriate and timely expenditures; reconcile funds and address discrepancies; approve purchasing documents and guide staff on grant-compliant expenses; troubleshoot fund profile setup errors and financial reporting issues; prepare and distribute monthly financial reports to PIs and senior leadership; assist Department Administrators in reconciling funds, monitoring spending levels, identifying overdrafts, and managing cost-sharing commitments.
- • Performs other duties as assigned, including supporting senior leadership with special projects related to research administration, compliance, or funding strategy.
🎯 Requirements
- • Bachelor’s degree or equivalent combination of education and experience
- • Minimum of two years of relevant experience in grant administration, research administration, or a related field
- • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneNote) and experience with computerized accounting or financial tracking systems
🏖️ Benefits
- • Up to 22 days of vacation per year, 10 recognized holidays, and accrued sick time
- • Competitive health insurance plans with priority access to care and reduced copays/coinsurance
- • Eligibility for WashU’s defined contribution 403(b) retirement savings plan, with university contributions starting at 7% of salary
- • Free Metro transit U-Pass for eligible employees to support sustainable commuting
- • Comprehensive wellness programs including mental health resources, mindfulness courses, annual screenings, and employee assistance program (EAP)
- • Generous family benefits: 4 weeks of caregiver leave, tuition waiver for employees and dependents (up to 100% at WashU, 40% elsewhere after seven years), and access to child and adult care resources
Skills & Technologies
Remote
Degree Required
About Washington University in St. Louis
Washington University in St. Louis is a private research university founded in 1853. It offers undergraduate, graduate, and professional programs across seven schools, including Arts & Sciences, Engineering, Medicine, Law, and Business. Located in St. Louis, Missouri, the university is classified as an R1 doctoral university with very high research activity. It operates a 169-acre Danforth Campus and a 164-acre Medical Campus, along with the Tyson Research Center. The university is affiliated with Barnes-Jewish Hospital and conducts extensive interdisciplinary research in biomedicine, engineering, social policy, and the arts.
Get more remote jobs like this
Subscribe to the weekly newsletter for similar remote roles and curated hiring updates.
Newsletter
Weekly remote jobs and featured talent.
No spam. Only curated remote roles and product updates. You can unsubscribe anytime.
