Job Overview
Location
2 Locations
Job Type
Full-time
Category
Product Management
Date Posted
June 14, 2026
Full Job Description
đź“‹ Description
- • Protects and maintains the security and confidentiality of patient data and medical information in accordance with all applicable policies and procedures.
- • Ensures integrity of the Master Patient Index and all clinical documentation images by performing prepping, scanning, indexing, and quality audits of medical record documents with high accuracy and timeliness.
- • Facilitates electronic health record documentation completion by identifying deficiencies and assisting physicians in the timely completion of electronic records.
- • Handles all aspects of preparation and distribution of information from the patient’s legal health record as requested by authorized individuals and hospital departments.
- • Assesses and verifies scanned images against quality and accuracy standards, monitors manual index queues of unassigned images, and validates demographic information including patient merges and baby name changes.
- • Validates interfaces to ensure accurate receipt of clinical information from various systems into the electronic legal health record.
- • Performs analysis of clinical documentation, assigns physician deficiencies, and tracks completion to meet regulatory agency requirements.
- • Captures paper medical records into Horizon Patient Folder, manages electronic images within HPF, and maintains scanning equipment according to established procedures.
- • Assists with tracking of unbilled accounts by troubleshooting Discharged Not Final Billed reports, resolving registration data errors post-discharge, and utilizing inter-departmental shared files to support Accounts Receivable goals.
- • Reconciles paper medical records with hospital census to confirm receipt of all patient records.
- • Ensures clinical documentation flows appropriately to internal and external audit work queues and participates in quality audits and reviews.
- • Maintains secure and accessible paper record storage areas until original documents are eligible for destruction.
- • Discloses patient information only to authorized parties and ensures all disclosures comply with applicable privacy and regulatory guidelines.
- • Demonstrates strong knowledge of medical record format and content for both inpatient and outpatient visits.
- • Performs all duties in a Microsoft Windows environment with proficiency in required software systems.
- • Operates scanning hardware and maintains equipment in accordance with departmental procedures.
- • Makes sound decisions in high-volume, detail-oriented tasks while maintaining accuracy and compliance.
- • Communicates effectively and collaborates with physicians, clinical staff, and cross-functional teams to ensure seamless health record management.
- • Adheres to all HIM policies, HIPAA regulations, and organizational standards for patient data handling.
🎯 Requirements
- • High School diploma or equivalent
- • Strong knowledge of medical record format and content for inpatient and outpatient visits
- • Ability to perform computer functions in a Microsoft Windows environment
- • Ability to be detail-oriented and perform tasks at a high level of accuracy
- • Previous experience in a hospital HIM department preferred
- • Previous experience with an electronic legal health record system preferred
🏖️ Benefits
- • Medical and prescription insurance
- • Dental and vision insurance
- • Health and dependent care flexible spending accounts
- • 403(b) retirement plan (401(k) subject to collective bargaining agreement)
- • Paid time off and paid sick leave as required by state and local laws
- • Short-term disability and optional long-term disability insurance
- • Colleague and dependent life insurance and supplemental life and AD&D insurance
- • Tuition assistance
- • Employee assistance program with free counseling sessions
Skills & Technologies
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About Virtua Technologies, Inc.
Virtua Technologies creates cloud-based enterprise software for digital asset management, workflow automation, and secure collaboration. Founded in 2010 and headquartered in New York, the company serves financial services, healthcare, and government clients with scalable platforms that integrate data ingestion, AI-driven analytics, policy enforcement, and audit trails. Its product suite handles on-premise and multi-cloud environments, providing APIs, granular permissions, and regulatory compliance tools to reduce operational risk. Virtua employs 220 people across North America and Europe and maintains SOC 2 Type II and FedRAMP certifications.
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