Office Manager

Siftstack Inc.

Job Overview

Location

Marina Del Rey, CA

Job Type

Full-time

Full Job Description

📋 Description

• Own the day-to-day operations of Sift’s Marina del Rey headquarters, serving as the primary point of contact for all office-related functions including lighting, power, security, HVAC, cleaning, trash removal, and plant maintenance.
• Manage the relationship with the building landlord and property management team, ensuring compliance with COI requirements, coordinating employee and visitor parking at Marina Business Complex, and resolving facility issues promptly.
• Select, onboard, and oversee all office vendors and service providers, maintaining high standards for performance and reliability across cleaning, maintenance, catering, and supply services.
• Lead all food and beverage programs including meal services (Cook Unity, Forkable/Fooda), keg and cold brew systems (KegJoy), daily snack and fridge stocking, and Instacart restocking for kitchen and office supplies.
• Coordinate ad hoc catering for team lunches, celebrations, and company events, ensuring timely delivery and proper setup for all gatherings.
• Maintain conference room readiness by managing A/V equipment, ensuring room booking via Google Calendar is accurate and functional, and resolving technical issues as they arise.
• Oversee furniture installations, space upgrades, and ongoing office layout planning as headcount grows, coordinating with contractors and vendors to execute seamless transitions.
• Handle seating assignments and desk setup for new hires and collab-week visitors, ensuring a smooth onboarding experience and optimal workspace allocation.
• Plan and execute company-wide office events including celebrations, happy hours, offsites, and quarterly collab weeks, from concept to execution and post-event follow-up.
• Manage swag inventory and distribute new-hire onboarding gifts, ensuring brand consistency and timely delivery.
• Provide remote support for Sift’s San Francisco office by coordinating orders, managing inter-office shipments, and traveling periodically to assist on-site.
• Maintain smooth operations for deliveries, vendor access, and common-area upkeep between scheduled cleaning visits, ensuring a clean, functional, and welcoming environment.
• Serve as the central operational hub for the Marina del Rey office, anticipating needs before they are raised and proactively resolving issues without prompting.
• Be physically present in the Marina del Rey office most weekdays, with occasional travel to San Francisco to support the secondary office location.
• Ensure compliance with all ITAR and EAR regulations by maintaining a U.S. person status and handling sensitive materials appropriately.

🎯 Requirements

• 2+ years’ experience as an office manager or senior operations coordinator at a company of 30-100+ people
• Proven experience owning a full vendor and service-provider ecosystem, not just supply ordering
• Must be based in Los Angeles and able to be on-site at the Marina del Rey office most weekdays
• Experience managing building and landlord relationships, including COI compliance and parking logistics
• Strong organizational skills with ability to balance recurring programs and one-off projects
• Comfortable supporting a second office remotely with occasional travel to San Francisco

🏖️ Benefits

• Salary range of $70,000 - $120,000 per year
• Equity compensation
• Comprehensive benefits package
• Opportunity to help open new offices as the company scales

Skills & Technologies

Remote

$70k-120k

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Siftstack Inc.

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About Siftstack Inc.

Siftstack Inc. provides an AI observability platform that monitors, traces, and evaluates large language model applications. Its service ingests logs, metrics, and traces to detect anomalies, surface root causes, and quantify quality, enabling engineering teams to maintain reliable, compliant, and cost-effective AI systems in production. The company targets enterprises deploying generative AI and offers dashboards, alerting, and integrations with popular LLM frameworks and cloud providers.

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