Office Operations Associate

📋 Description

• • SEON Technologies is seeking a dedicated and proactive Office Operations Associate to join our growing team in Austin. This part-time role is crucial for maintaining the smooth, efficient, and welcoming environment of our physical office space, ensuring that our employees and visitors have a seamless experience.
• • As the on-site point of contact, you will be the primary individual responsible for the day-to-day operational logistics of the Austin office. Your role will encompass a wide range of responsibilities, from managing the physical workspace to supporting employee needs and contributing to a positive company culture.
• • A key aspect of your role will involve greeting and hosting visitors, ensuring they feel welcomed and supported from the moment they arrive until their departure. This front-facing responsibility requires excellent interpersonal skills and a commitment to providing a professional and friendly first impression for SEON.
• • You will act as a vital liaison with our shared workspace provider. This partnership will involve coordinating essential office services, including managing access for employees and guests, booking and preparing conference rooms, submitting and tracking service requests, and overseeing guest registration. Your ability to proactively identify and resolve issues quickly will be paramount to maintaining an optimal working environment.
• • Maintaining a consistently ready-to-work office environment is a core function. This includes ensuring that individual workspaces, common areas, and team supply stations are consistently organized, stocked, and supported. Your attention to detail will ensure that employees can focus on their work without disruptions related to office amenities.
• • A significant part of your contribution will be supporting the onboarding and offboarding processes for our team members. This involves preparing workspaces for new joiners, coordinating with internal teams for equipment and access, and ensuring a smooth transition for departing employees. Your efforts will directly impact the employee experience during these critical phases.
• • You will play an active role in planning and supporting various in-office events, meetings, and employee experience initiatives. This could range from setting up for team lunches to assisting with larger company gatherings, all aimed at fostering a strong sense of community and engagement within the Austin office.
• • As SEON continues to expand, you will be instrumental in identifying opportunities for process improvement. This includes developing and implementing more consistent and scalable office systems and procedures to support the evolving needs of our growing team and office space.
• • This role requires a hands-on approach, a strong sense of ownership, and the ability to manage multiple tasks simultaneously. You should be comfortable working independently in an office setting and possess the flexibility to adapt quickly to changing priorities and unexpected demands.
• • The ideal candidate will bring a proactive mindset, a keen eye for detail, and a genuine desire to create a positive and efficient workplace. Your contributions will be essential in ensuring that SEON's Austin office operates at its best, supporting our mission to be the command center for fraud prevention and AML compliance.
• • This is a part-time position, requiring 25 hours per week, with the expectation of being present in the Austin office five days a week to effectively manage on-site operations and provide consistent support.
• • Your work will directly contribute to the overall employee experience and the operational efficiency of SEON, making this a rewarding role for someone who thrives on organization and supporting others.