Onboarding specialist (intern)

📋 Description

• • Design and manage the end-to-end onboarding journey for new hires across locations in France, EMEA, APAC, and NA to ensure a consistent and high-quality experience.
• • Develop, implement, and continuously improve onboarding programs aligned with organizational goals and employee experience objectives.
• • Drive employee experience by ensuring a seamless transition from pre-join to weeks after arrival, making the onboarding process enjoyable and efficient.
• • Measure onboarding effectiveness using key metrics and identify opportunities for improvement through data-driven insights.
• • Coordinate cross-functionally with Talent Acquisition, People Operations, IT, and Workplace teams to ensure all equipment, systems, and resources are ready before each employee’s start date.
• • Organize and facilitate onboarding sessions, orientations, and key integration milestones for new hires.
• • Coordinate travel arrangements, transportation, and accommodation for new joiners requiring support during their onboarding weeks.
• • Design and optimize scalable onboarding workflows, tools, and documentation to support business growth and operational excellence.
• • Drive automation initiatives to reduce manual effort and increase efficiency in onboarding processes.
• • Maintain and update onboarding resources, guides, and knowledge repositories to ensure accessibility and accuracy for all stakeholders.
• • Ensure compliance with local regulations and company policies during onboarding across international regions.
• • Act as the primary point of contact for new hires during their initial weeks, addressing questions and facilitating connections across teams.
• • Collaborate with HR technology teams to leverage HRIS, payroll systems, and other platforms to streamline onboarding tasks.
• • Build and maintain relationships with internal partners to ensure alignment on onboarding priorities and deliverables.
• • Proactively identify bottlenecks in the onboarding process and implement scalable, sustainable solutions.
• • Contribute to the broader People Operations function by sharing insights and best practices from onboarding data and feedback.
• • Support the creation of welcoming materials and digital assets that reflect Mistral AI’s culture and values for new employees.
• • Ensure all onboarding activities are documented, tracked, and reported to inform continuous improvement cycles.
• • Adapt onboarding programs to accommodate diverse roles, levels, and international relocation scenarios.
• • Maintain confidentiality and data privacy in handling new hire information across global locations.
• • Embody a builder mindset by taking ownership of processes, iterating based on feedback, and delivering results in a fast-paced, high-growth environment.