Job Overview
Location
European Union
Job Type
Full-time
Category
Operations
Date Posted
May 16, 2026
Full Job Description
đź“‹ Description
- • Source, download, and prepare official legal, tax, administrative, and business forms from multiple countries to ensure accurate and up-to-date content for the product.
- • Format source PDFs into clean, fully fillable documents using Adobe Acrobat, ensuring proper field types (text, checkbox, dropdown, calculation), alignment, tab order, validation rules, and consistent styling.
- • Test and audit existing PDF forms for rendering accuracy across desktop and mobile devices, ensuring seamless functionality within the product’s document editor.
- • Continuously improve the quality, fillability, and consistency of the document library by identifying and fixing formatting errors, missing fields, and usability issues.
- • Build and maintain modular content blocks, clauses, and conditional logic within the Payload CMS to power dynamic agreement generation flows based on user inputs.
- • Translate product and legal requirements into structured content models — defining fields, collections, relationships, and conditional rules that govern document behavior and output.
- • Manage version control, metadata tagging, and taxonomy organization across the entire template library to ensure scalability, discoverability, and accurate retrieval.
- • Collaborate closely with Product, Engineering, and Legal Content teams to align document structure with product features and legal compliance standards.
- • Coordinate with Engineering to update content models, integrations, or APIs when structural changes to the CMS or document logic are required.
- • Maintain a clean, organized, and well-documented template library with clear categorization, naming conventions, and metadata for internal and user-facing use.
- • Prioritize new template development based on market demand, product roadmap, and legal compliance needs across target jurisdictions.
- • Leverage AI tools (e.g., ChatGPT, Claude) to accelerate PDF formatting, content extraction, metadata tagging, and CMS content population tasks.
- • Ensure all templates comply with jurisdictional requirements and are adapted appropriately for regional legal variations.
- • Document processes, workflows, and content standards to enable team scalability and knowledge transfer.
- • Stay updated on legal form changes across key markets and proactively update templates to reflect regulatory updates.
- • Optimize content delivery performance by reducing file sizes, removing unnecessary elements, and standardizing structure across templates.
- • Participate in backlog grooming and sprint planning to ensure content priorities align with engineering and product timelines.
- • Provide feedback to Product and Design teams on user experience issues related to form filling, field clarity, and conditional logic flow.
🎯 Requirements
- • 2–4 years of experience in content operations, technical content management, product operations, or a similar hands-on role.
- • Strong, hands-on experience with Payload CMS or similar platforms, including content modeling, collections, fields, relationships, conditional logic, and versioning.
- • Hands-on expertise with Adobe Acrobat for creating and formatting fillable PDF forms, including field types, tab order, validations, calculations, and alignment.
- • Strong logical thinking skills to decompose complex documents into modular, conditional content structures.
- • Excellent organizational and documentation skills for managing large, multi-jurisdictional template libraries.
- • Highly proactive, resourceful, and self-directed — able to drive projects forward independently without constant oversight.
🏖️ Benefits
- • Remote Work Environment: Work from anywhere with flexibility to set your own schedule.
- • Unlimited PTO: Unlimited paid time off to recharge without tracking days.
- • Paid National Holidays: Paid time off for national holidays in your country.
- • Company-provided MacBook: A top-tier Apple MacBook provided for all employees who require one.
- • Flexible Independent Contractor Agreement: Access to tax advantages, autonomy, reduced employment obligations, and freedom to work globally.
Skills & Technologies
Go
Ruby
Remote
About Ruby Labs Ltd.
Ruby Labs Ltd. is a London-based product studio that builds and scales consumer subscription mobile and web applications. The company focuses on health, wellness, and productivity verticals, developing apps such as Hint, Able, and the award-winning fitness platform FitCoach. Using data-driven growth and proprietary technology, Ruby Labs rapidly prototypes, launches, and iterates products to serve millions of global users. The team combines engineering, product design, and performance marketing expertise to create sustainable digital businesses. Founded in 2018, Ruby Labs operates a portfolio of self-funded apps, emphasizing user privacy, scientific validation, and long-term customer value.
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