Job Overview
Location
Lake Oswego
Job Type
Full-time
Category
Operations
Date Posted
February 8, 2026
Full Job Description
đź“‹ Description
- • We are seeking a highly motivated, detail-oriented, and proactive Part-Time Remote Administrative Assistant to join our dynamic team and provide exceptional support. This is a pivotal role where you will be instrumental in ensuring the smooth and efficient operation of our daily activities, acting as a central point of contact and organizational backbone for our remote workforce. Your ability to manage a diverse range of administrative tasks independently, coupled with a keen eye for detail and a commitment to excellence, will be key to your success.
- • As a Remote Administrative Assistant, you will be entrusted with the critical responsibility of Calendar and Meeting Management. This involves meticulously managing and maintaining the schedules of our team members and executives, ensuring optimal time utilization and preventing conflicts. You will be responsible for scheduling and coordinating all virtual meetings, from initial invitation to final confirmation, ensuring all participants are informed and prepared. This includes preparing and distributing agendas, gathering necessary background materials, and confirming technical requirements for virtual platforms, thereby facilitating productive and seamless virtual collaborations.
- • Communication and Correspondence will form a significant part of your role. You will be the first point of contact for a variety of incoming communications, including emails and messages. Your ability to effectively prioritize inquiries, respond promptly and professionally, and escalate issues when necessary will be crucial. You will also be tasked with drafting, proofreading, and editing a wide array of professional documents, including important correspondence, detailed reports, and impactful presentations. Maintaining a consistent and professional tone across all communications, both internal and external, will be a core expectation.
- • You will provide essential Administrative and Data Support, ensuring the integrity and accessibility of our information. This includes performing accurate data entry, maintaining up-to-date digital records, and managing comprehensive databases. A significant aspect of this will be organizing and managing digital files and documents using our cloud-based systems, ensuring easy retrieval and secure storage. Furthermore, you will be expected to conduct online research on various topics as required and compile findings into clear, concise reports or summaries to support decision-making and project development.
- • General Support will encompass a broad spectrum of tasks designed to enhance team productivity and operational efficiency. You will assist with various special projects, contributing your organizational skills and attention to detail to their successful completion. You will also provide direct support to team members, helping them overcome administrative hurdles and ensuring a smooth, uninterrupted workflow. Your adaptability and willingness to take on new challenges will be highly valued as you contribute to the overall success of our team and company objectives. This role offers a unique opportunity to make a tangible impact by streamlining processes, improving communication, and supporting the strategic goals of the organization from a remote setting.
🎯 Requirements
- • Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative support role.
- • Exceptional organizational skills with a meticulous attention to detail and a strong ability to prioritize tasks effectively.
- • Excellent written and verbal communication skills, with the ability to draft professional correspondence and interact clearly with team members and external contacts.
- • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
- • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and familiarity with project management software (e.g., Trello, Asana) is highly desirable.
- • Demonstrated ability to work independently, manage time effectively, and maintain productivity with minimal supervision in a remote environment.
🏖️ Benefits
- • Flexible part-time hours, allowing for a healthy work-life balance.
- • Opportunity to work remotely from anywhere with a reliable internet connection.
- • Be part of a collaborative and supportive team environment that values your contributions.
- • Gain valuable experience in a remote administrative role with opportunities for professional growth.
- • Contribute to a growing company and play a key role in its operational success.
Skills & Technologies
Remote
Degree Required
About Effortless Office Solutions
Effortless Office Solutions is a company that provides IT support services. Their focus is on delivering efficient and reliable technical assistance to businesses, aiming to streamline operations and minimize downtime. They offer a range of IT solutions, likely including help desk support, network management, cybersecurity, and cloud services. The company strives to be a proactive partner for its clients, anticipating potential issues and implementing preventative measures. Their goal is to ensure that businesses can operate smoothly and securely, allowing them to concentrate on their core objectives without being hampered by technological challenges. The company appears to be hiring through the provided domain.
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