People & Culture Operations Associate

📋 Description

• • Manage job postings, requisition tracking, and recruitment system administration to ensure accurate documentation and timely progression of candidates through the hiring process.
• • Coordinate end-to-end pre-employment and onboarding processes, including background investigations, drug testing, offer letters, and new hire documentation.
• • Maintain candidate, contractor, and employee records in compliance with federal and state regulations, including I-9 verification and employment authorization documentation.
• • Administer HRIS (Workday) and recruitment systems by generating reports, managing tracking tools, and ensuring data accuracy and confidentiality across all records and documentation.
• • Manage shared mailboxes and ServiceNow inquiries, preparing employment verifications, unemployment documentation, distributing surveys, and contributing to process improvements.
• • Serve as a point of contact for candidates and hiring managers, responding to inquiries and providing timely, accurate information.
• • Support ongoing People & Culture and Recruitment initiatives with administrative and operational assistance.
• • Handle all other ad hoc requests from management as required, ensuring alignment with HR policies and company standards.
• • Ensure all HR activities adhere to federal, state, and company policies regarding compliance, recordkeeping, and data privacy.
• • Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare, organize, and maintain HR-related documents and reports.
• • Demonstrate high attention to detail when managing confidential employee and candidate information.
• • Prioritize and manage multiple administrative tasks efficiently in a fast-paced, dynamic environment.
• • Contribute to continuous improvement of HR processes and systems to enhance efficiency and candidate experience.