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Permit Coordinator

Greenlite

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Own the end-to-end preparation of permit packages for commercial construction projects across 50+ jurisdictions, ensuring every form, drawing index, and supporting document is complete, code-compliant, and ready for same-day submission.
• Drive submission velocity by assembling applications in GreenLite’s proprietary platform, uploading plans to city portals, paying fees, and scheduling intake appointments—cutting average submission time from weeks to hours.
• Become the single source of truth for application status by updating Asana, Notion, and internal trackers in real time, flagging bottlenecks early and giving Project Managers and clients live visibility into approvals, rejections, and revision cycles.
• Build a nationwide network of municipal contacts—plan reviewers, counter staff, and licensing clerks—through friendly, persistent outreach so future projects benefit from insider knowledge of forms, fees, and fast-track options that never appear on public websites.
• Translate complex regulatory jargon into plain-English updates for Fortune-500 clients like Walgreens and TD Bank, delivering weekly email summaries and ad-hoc calls that keep stakeholders calm, informed, and confident in GreenLite’s process.
• Execute zero-defect quality control: cross-check zoning letters, contractor licenses, and notarized affidavits against jurisdiction-specific checklists, catching missing signatures or outdated insurance certificates before they trigger costly rejections.
• Support Project Managers with behind-the-scenes administrative power—renaming and archiving plan sets, creating permit folders in Google Drive, and running preliminary entitlement research so senior staff can focus on strategy instead of paperwork.
• Champion continuous improvement by logging every city quirk, fee change, and form revision in a shared knowledge base, turning one-off discoveries into repeatable playbooks that accelerate every future project.
• Maintain SLA compliance by following up on submitted applications via phone, email, and portal messages within 24 hours, escalating stalled permits to supervisors and city managers to protect client construction schedules.
• Collaborate cross-functionally with Registered Architects and Engineers to clarify code questions, obtain corrected drawings, and ensure revised plans are re-submitted within 48 hours of a rejection notice.
• Protect client confidentiality and data integrity by adhering to strict file-naming conventions, permission settings, and audit trails across GreenLite’s cloud storage, ensuring every document is traceable and secure.
• Contribute to team rituals—weekly stand-ups, monthly retros, and bi-annual All-Hands—sharing wins, surfacing blockers, and celebrating the collective mission of making construction permitting as predictable as ordering coffee.

🎯 Requirements

• 1+ years of experience in administration, project coordination, or clerical work within construction, real estate, government licensing, or a similarly regulated industry.
• Proven ability to juggle multiple priorities in a fast-moving environment while maintaining meticulous attention to detail and 100 % data accuracy.
• Excellent written and verbal communication skills—comfortable negotiating with city clerks, translating technical requirements to clients, and documenting processes for teammates.
• Proficiency with or rapid aptitude for cloud-based tools such as Google Workspace, Asana, Notion, Adobe Acrobat, and permit portals; prior exposure to proprietary platforms is a plus.

🏖️ Benefits

• Competitive compensation package including generous base salary and equity in a high-growth, well-funded startup backed by Insight Partners, Craft Ventures, and others.
• 100 % employer-paid medical, dental, and vision premiums under the HDHP plan, plus 98 % coverage for spouses and dependents.
• Unlimited PTO, flexible summer hours (3 in-office days Memorial Day–Labor Day), and twice-yearly company-wide off-sites to recharge and reconnect.

Skills & Technologies

Remote

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Greenlite

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About Greenlite

Greenlite provides AI-powered automation software for fintech compliance teams. Its platform continuously screens transactions, sanctions, adverse media, and KYC records to detect financial crime risks in real time, replacing manual analyst work. Deployed via API or dashboard, the system integrates with existing case-management tools, cutting alert triage time and reducing false positives for banks, payments firms, and crypto companies.

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