Personal Assistant to Chairman

Bjak Technologies Sdn. Bhd.

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• As the Personal Assistant to the Chairman at BJAK, you will be instrumental in ensuring the seamless functioning of his personal life, thereby enabling him to dedicate his full focus and energy to leading Southeast Asia's premier digital financial platform. This is a pivotal, high-trust role situated at our Petaling Jaya HQ, demanding a proactive and exceptionally organized individual to manage a diverse range of personal and logistical responsibilities. Your primary mission is to act as the Chairman's steadfast support system, anticipating his needs and proactively addressing them to maintain his equilibrium and efficiency.
• Your responsibilities will span the meticulous management of the Chairman's personal calendar, including scheduling appointments, coordinating daily routines, and overseeing family-related matters. This involves a deep understanding of his preferences and priorities to ensure his time is optimized and his personal commitments are met without disruption. You will be the central point of contact for all personal logistical arrangements, ensuring that every detail is handled with precision and care.
• A significant aspect of this role involves the comprehensive coordination of both personal and business travel. This includes researching and booking flights, accommodations, and ground transportation, ensuring all arrangements align with the Chairman's schedule and preferences. You will be responsible for creating detailed travel itineraries, managing any necessary visa or documentation requirements, and providing on-the-ground support during his travels to resolve any unforeseen issues promptly.
• Day-to-day logistics will be a core part of your function. This encompasses managing meal arrangements, ensuring his wardrobe is prepared as needed, overseeing the delivery and receipt of personal items, and making reservations for various personal engagements. You will also be tasked with running personal errands, which may require flexibility in timing and location, and coordinating with a network of household vendors and service providers to ensure timely and quality service delivery.
• The role extends to orchestrating gifts, celebrations, and significant family or personal events. This requires a keen sense of occasion, discretion, and the ability to manage these arrangements with sophistication and thoughtfulness, reflecting positively on the Chairman and his family.
• You will act as a professional liaison, interacting with family members, external contacts, and the Chairman's personal network. Maintaining clear, concise, and professional communication is paramount in these interactions.
• Financial administration for personal matters will also fall under your purview. This includes tracking personal payments, managing expense claims, overseeing renewals for various services and memberships, and meticulously organizing and maintaining personal documentation.
• Paramount to this role is the absolute adherence to strict confidentiality and discretion. You will be privy to sensitive personal information and must handle it with the utmost integrity and professionalism, building and maintaining a foundation of trust.
• While the role is primarily focused on personal support, there will be opportunities to occasionally assist with business-related executive assistant tasks when your schedule permits. This could include preparing for meetings, taking minutes, or following up on action items, providing you with broader exposure to the business operations.
• You will be expected to be available on-site daily at our Petaling Jaya HQ, serving as a constant point of presence and support. Furthermore, a degree of flexibility is required, with the willingness to assist during off-hours or weekends when urgent personal matters arise.
• This role is ideal for an individual who thrives on providing discreet, behind-the-scenes support, finding satisfaction in enabling others to perform at their highest level. You are a natural problem-solver, an impeccable organizer, and someone who anticipates needs before they are articulated. Your calm demeanor, resourcefulness, and adaptability will be key assets in navigating the dynamic demands of supporting a high-profile individual.
• By managing the Chairman's personal life with exceptional efficiency and care, you directly contribute to his ability to lead BJAK with unwavering focus and strategic vision. You bring order, peace of mind, and clarity to his personal world, which in turn enhances his decision-making capabilities, streamlines his daily operations, and strengthens his overall effectiveness as a leader.

🎯 Requirements

• Minimum of 3 years of experience in a Personal Assistant, Lifestyle Manager, Executive Assistant, or a closely related role, with a proven track record of supporting senior leaders, high-profile individuals, or managing complex household logistics.
• Exceptional organizational, time management, and multitasking skills, with an obsessive attention to detail and the ability to prioritize effectively in a fast-paced environment.
• High degree of maturity, sound judgment, and the ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Possess own reliable transportation and a valid driver's license, with the ability to comfortably run errands and manage logistics across the Klang Valley.

🏖️ Benefits

• A competitive salary commensurate with your experience and the critical nature of the role.
• A position of high trust and responsibility, directly supporting a key leader within a rapidly growing digital financial platform.
• The opportunity to work in a dynamic, fast-moving, high-performance environment where your reliability, ownership, and contributions are highly valued.
• Gain valuable exposure to business-side executive support tasks, offering opportunities for broader professional growth and experience within the company.

Skills & Technologies

Remote

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Bjak Technologies Sdn. Bhd.

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About Bjak Technologies Sdn. Bhd.

Bjak is a leading Malaysian digital insurance aggregator that simplifies the process of buying and renewing car and travel insurance. They offer a wide range of insurance products from various providers, allowing customers to compare prices and coverage easily online. Bjak focuses on leveraging technology to provide a seamless, transparent, and affordable insurance experience. Their platform aims to empower consumers by giving them more control and choice in managing their insurance needs, contributing to the growth of insurtech in the region.

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