Personal Assistant to Chairman (China)

Bjak Technologies Sdn. Bhd.

Job Overview

Location

China

Job Type

Full-time

Full Job Description

📋 Description

• As the Personal Assistant to the Chairman at BJAK, a leading digital insurance group, you will play a pivotal role in ensuring the seamless operation of both the Chairman's personal life and providing crucial executive-level support. This remote position, based in China, demands an exceptional individual who is highly reliable, meticulously detail-oriented, and possesses an unwavering commitment to discretion. You will be the linchpin that allows the Chairman to focus on steering the company towards its global ambitions by expertly managing a wide array of daily routines, critical to-do lists, significant business initiatives, complex travel arrangements, personal errands, and important events.
• Your primary responsibility will be to act as the Chairman's trusted right hand, providing a steady and supportive presence behind the scenes. This involves anticipating needs before they arise, proactively solving problems, and ensuring that both professional and personal spheres are managed with utmost efficiency and care. By bringing structure, peace of mind, and clarity to the Chairman's world, you will directly contribute to sharper decision-making, smoother daily operations, and a more focused leadership approach. This role is instrumental in protecting the Chairman's valuable time and energy, enabling them to concentrate on high-level strategic leadership and business growth.
• Key responsibilities encompass the comprehensive management of the Chairman's calendar, including scheduling appointments, managing personal commitments, and handling family-related matters with sensitivity and efficiency. You will be responsible for coordinating all aspects of both personal and business travel, which includes booking flights, arranging transportation, securing accommodations, and ensuring all logistical details are flawlessly executed. This extends to managing day-to-day personal logistics such as coordinating meals, preparing wardrobe selections, overseeing deliveries, and making reservations for various needs.
• Furthermore, you will be tasked with running personal errands, a critical function that requires resourcefulness and excellent time management. This includes liaising with and managing household vendors and service providers to ensure all personal needs are met to the highest standard. The role also involves the thoughtful arrangement of gifts, the planning and execution of celebrations, and the coordination of family or personal events, requiring a keen eye for detail and a proactive approach to event management.
• A significant aspect of your role will be to act as a professional liaison, communicating effectively with family members, external contacts, and the Chairman's personal network. This requires a high degree of tact, diplomacy, and professionalism in all interactions. You will also be responsible for tracking personal payments, managing insurance claims and renewals, and meticulously organizing and maintaining personal documentation, ensuring everything is up-to-date and easily accessible.
• While the focus is largely on personal support, you will also provide essential executive-level assistance. This includes supporting meeting preparation by gathering necessary materials, ensuring timely follow-ups on action items, and coordinating schedules to maintain momentum on key priorities. Your ability to track and manage these executive-related tasks will be crucial in supporting the Chairman's overall effectiveness.
• Maintaining strict confidentiality and absolute discretion is paramount in this role. You will be privy to sensitive personal and business information, and it is imperative that you handle all matters with the utmost integrity and trustworthiness. Your loyalty and ability to safeguard confidential information will be foundational to your success.
• You will thrive in this role if you are inherently loyal, trustworthy, and discreet, treating all confidential matters with the highest level of care. Your ability to anticipate needs without explicit instruction and to take initiative in problem-solving will be highly valued. Exceptional organizational skills, a proactive mindset, and an obsessive attention to detail are essential, as nothing should escape your radar. You should genuinely enjoy supporting from behind the scenes, finding satisfaction in making someone else's life run more smoothly. The capacity to remain calm, resourceful, and adaptable, even when plans change unexpectedly, is crucial. Comfort in fast-paced, high-expectation environments, coupled with a strong service mindset and quiet professionalism, will define your success.
• BJAK is a dynamic, high-performance organization that values speed, clarity, and relentless ownership. As part of our lean team, you will be expected to roll up your sleeves, contribute meaningfully, and take initiative. We reward individuals who think like owners and are hungry to grow while deeply caring about excellence. This is an environment where your reliability and ownership are highly valued, offering a role with real impact on the Chairman's daily effectiveness and personal balance, along with exposure to both personal and executive-level responsibilities for broader professional growth.

🎯 Requirements

• Minimum of 3 years of experience in a similar role such as Executive Assistant, Personal Assistant, or Lifestyle Manager.
• Proven experience supporting senior leaders, high-profile individuals, or managing complex household logistics.
• Exceptional organizational skills, meticulous attention to detail, and a proactive, problem-solving approach.
• High level of maturity, sound judgment, and the ability to manage highly sensitive and confidential information with absolute discretion.
• Willingness to be contactable outside of standard working hours for urgent matters and a strong service-oriented mindset.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with diverse stakeholders.

🏖️ Benefits

• Above-market salary commensurate with experience and the trusted nature of the position.
• A dynamic, fast-moving, and high-performance work environment where your contributions are valued.
• A role with significant impact, directly contributing to the Chairman's daily effectiveness and personal balance.
• Exposure to both personal and executive-level responsibilities, offering opportunities for broader professional growth and experience.
• The opportunity to support a high-level leader within Southeast Asia's largest digital insurance platform.

Skills & Technologies

Remote

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Bjak Technologies Sdn. Bhd.

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About Bjak Technologies Sdn. Bhd.

Bjak is a leading Malaysian digital insurance aggregator that simplifies the process of buying and renewing car and travel insurance. They offer a wide range of insurance products from various providers, allowing customers to compare prices and coverage easily online. Bjak focuses on leveraging technology to provide a seamless, transparent, and affordable insurance experience. Their platform aims to empower consumers by giving them more control and choice in managing their insurance needs, contributing to the growth of insurtech in the region.

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