Procurement and Facilities Coordinator

TheKey

Job Overview

Location

Remote - TX

Job Type

Full-time

Full Job Description

📋 Description

• Support the implementation and day-to-day administration of centralized procurement policies to ensure company-wide compliance with purchasing protocols.
• Assist in the procurement lifecycle by supporting Request for Proposal (RFP) and Request for Quote (RFQ) processes, identifying potential suppliers, and conducting initial comparative analyses.
• Review, track, and monitor contract terms, renewals, and expiration dates; assist in analyzing service agreements to drive cost-efficiency and ensure vendor compliance with contractual obligations.
• Maintain the integrity of procurement systems such as Coupa or ERP platforms by accurately processing purchase orders, invoices, and payment tracking.
• Manage day-to-day facility needs including coordination of furniture procurement, office equipment maintenance, and workspace modifications across multiple office locations.
• Serve as a liaison for office improvement, remodel, and setup projects, acting as the primary on-site contact for external contractors and building management teams.
• Monitor and schedule preventative maintenance for all office locations to ensure compliance, functionality, and alignment with company brand standards.
• Administer lease management databases and generate regular reporting on occupancy costs, utility usage, and department-level spend analysis.
• Assist leadership in developing spend forecasts and budget reconciliations by analyzing historical procurement and facilities data to identify spending trends.
• Generate recurring operational reports on vendor performance KPIs, facility health metrics, and project timelines to support data-driven leadership decisions.
• Serve as the primary point of contact for vendor inquiries, troubleshooting service issues, and coordinating resolutions between vendors and internal stakeholders.
• Facilitate periodic vendor performance reviews by collecting feedback from internal teams to ensure service quality meets agreed-upon Service Level Agreements (SLAs).
• Apply analytical rigor to synthesize procurement and facilities data to uncover cost-saving opportunities and operational inefficiencies.
• Manage multiple small-to-medium-scale projects concurrently with high attention to detail, ensuring timely delivery and adherence to specifications.
• Communicate effectively with internal departments and external vendors through clear written and verbal interactions to build and maintain professional relationships.
• Proactively troubleshoot procurement and facilities issues as they arise, demonstrating independent problem-solving skills in a fast-paced, multi-site environment.

🎯 Requirements

• Bachelor’s degree in business administration, finance, or a related field
• 1–2 years of experience in procurement, facilities management, operations, or office administration, preferably in a multi-site corporate environment
• Strong aptitude for data management and reporting; advanced proficiency in Excel/Google Sheets is essential
• Experience with procurement/ERP systems (e.g., Coupa, SAP, Oracle, or similar) is highly preferred
• Familiarity with lease management systems and processes
• Proven ability to manage multiple projects concurrently with high attention to detail

🏖️ Benefits

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance

Skills & Technologies

Remote

Degree Required

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TheKey

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About TheKey

TheKey operates an online platform that connects families with in-home caregivers for children, seniors and adults with special needs. Users search pre-screened care providers, schedule interviews and manage bookings through web and mobile apps. The service includes background checks, payroll processing, insurance coverage and 24/7 support. Revenue derives from membership fees and placement commissions. Founded in 2013, the company serves metropolitan areas across the United States.

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