Project Support Specialist

PFM Asset Management

Job Overview

Location

Remote, Slovakia

Job Type

Full-time

Full Job Description

📋 Description

• The Project Support Specialist at PFM Asset Management (operating as Precision for Medicine) plays a vital role in enabling the efficient execution of clinical trials in precision medicine, particularly in oncology and rare diseases, by providing essential administrative and operational support that ensures study timelines, documentation, and team coordination remain on track.
• This role directly contributes to accelerating life-saving therapies by maintaining the integrity and flow of clinical trial operations, allowing scientific and medical teams to focus on innovation while the specialist handles critical behind-the-scenes coordination.
• Day-to-day responsibilities include creating and maintaining project timelines in MS Project or similar systems, ensuring timely updates are documented and distributed to all study team members.
• The specialist schedules internal and external meetings, prepares and circulates agendas, takes detailed meeting minutes, and files all documentation in the Trial Master File (TMF) to ensure compliance and traceability.
• They manage study data within the Clinical Trial Management System (CTMS), including updating milestone dates, maintaining contact lists, tracking enrolment projections, and submitting and following up on helpdesk tickets for system issues.
• The role involves preparing, assigning, and documenting study-specific training, maintaining training records, identifying gaps, and coordinating with appropriate team members to ensure all personnel are properly qualified.
• They establish and manage study-level SharePoint sites or similar shared workspaces, ensuring appropriate access controls for internal teams, sponsors, and external vendors.
• The specialist creates and maintains project-specific email boxes, manages user access to study systems through formal requests and periodic reviews, and documents all access control activities.
• They order and manage study supplies, including initial study binders, coordinating with printing vendors to collate, prepare, and ship materials to correct sites.
• Additional duties include maintaining various study trackers as directed by project leadership, sending communications to study sites and investigators (including SUSARs, email blasts, and newsletters), and supporting the translation of site-level documents per local regulations.
• The specialist may act as a point of contact for project-related requests from team members, sponsors, and third-party vendors, and assists in the preparation, distribution, and reconciliation of study materials such as Operations Manuals, ISFs, and patient cards.
• They support team leaders in generating study reports and updates related to country/site initiation, activation, and recruitment, and perform other duties as assigned by the Project Manager, Clinical Trial Manager, or other project leadership.
• The role offers the opportunity to develop deep expertise in clinical trial operations within a leading precision medicine CRO, gaining hands-on experience with global regulatory standards (ICH-GCP), CTMS platforms, and cross-functional trial management.
• Successful candidates will build a strong foundation for advancement into roles such as Clinical Trial Assistant, Project Coordinator, or Clinical Trial Manager, while contributing meaningfully to oncology and rare disease drug development.

🎯 Requirements

• 4-year college degree or equivalent experience in a business, scientific, or healthcare discipline.
• Minimum of 2 years of relevant experience as a Clinical Trial Assistant, Clinical Support Specialist, or similar role in clinical trial operations.
• Fluency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with demonstrated ability to manage documents, spreadsheets, and presentations efficiently.
• Professional-level English proficiency in both written and verbal communication, essential for global team collaboration and documentation.
• Working knowledge of ICH-GCP, Precision SOPs, and regulatory guidance governing clinical trials.
• Strong attention to detail, self-motivation, interpersonal skills, and the ability to work independently and collaboratively in a team environment.

🏖️ Benefits

• Fully remote work arrangement available for candidates based in Poland, Serbia, Slovakia, Hungary, or Romania, offering flexibility and work-life balance.
• Opportunity to contribute to meaningful work in precision medicine, directly supporting the development of targeted therapies for oncology and rare diseases.
• Access to professional development and training in clinical trial systems, regulatory compliance, and project management tools used across global trials.
• Collaborative, inclusive work culture within a mission-driven organization committed to scientific innovation and patient impact.
• Exposure to international clinical trial operations, working with sponsors, sites, and vendors across multiple regions and time zones.
• Stable employment with a growing, reputable CRO that values employee growth, integrity, and commitment to quality in healthcare innovation.

Skills & Technologies

GCP

Remote

Degree Required

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PFM Asset Management

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About PFM Asset Management

PFM Asset Management is a distinguished investment management firm specializing in providing tailored investment solutions for institutional clients. With a strong focus on fiduciary responsibility and long-term value creation, PFM offers a comprehensive range of services including fixed income, equity, and alternative investment strategies. Their approach is grounded in rigorous research, disciplined risk management, and a deep understanding of client objectives. PFM is committed to transparency and client service, striving to be a trusted partner in helping institutions achieve their financial goals. They serve a diverse clientele, including public funds, corporate pensions, endowments, and foundations, adapting their strategies to meet unique needs.

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