Project Support Specialist

PFM Asset Management

Job Overview

Location

Remote, Hungary

Job Type

Full-time

Full Job Description

📋 Description

• The Project Support Specialist plays a critical role in ensuring the efficient and compliant execution of clinical trials by providing cross-functional administrative and operational support to project teams, directly contributing to the advancement of precision medicine in oncology and rare diseases.
• This role is essential for maintaining study timelines, documentation, training records, and communication flows, enabling project leaders to focus on strategic trial execution while ensuring regulatory adherence and operational continuity.
• What the person will do day to day:
• Creates and maintains project timelines in MS Project or similar systems, ensuring timely updates are documented and distributed to all study team members to support on-track milestone achievement.
• Schedules internal and external meetings, prepares and circulates agendas, takes and distributes meeting minutes, and files all documentation in the Trial Master File (TMF) for audit readiness.
• Manages study data in the Clinical Trial Management System (CTMS), including updating milestone dates, contact lists, enrolment projections, and submitting and tracking helpdesk tickets until resolution.
• Prepares, assigns, and documents study-specific training in appropriate systems, maintains training records, identifies gaps, and coordinates remediation with relevant team members.
• Establishes and maintains study-level SharePoint sites or shared workspaces, ensuring appropriate access controls for internal teams, sponsors, and vendors.
• Creates and manages project-specific email boxes, overseeing user access and permissions to ensure secure and compliant communication channels.
• Manages user access to study systems by submitting access requests via HelpDesk, conducting periodic access reviews, and documenting outcomes for compliance.
• Orders and manages study supplies, including initial study binders, coordinating with printing vendors for collation, preparation, and shipment to correct sites.
• Maintains various study trackers as directed by Project Managers or Clinical Trial Managers, supporting real-time visibility into study progress.
• Sends communications to study sites, investigators, and sponsors, including SUSARs, email blasts, newsletters, and other regulatory or operational updates as directed.
• May support the distribution and tracking of IND Safety Reports, SUSARs, and CIOMS forms under safety team guidance, ensuring timely reporting.
• May assist in translating site-level documents per local and regional requirements, supporting global study execution.
• Acts as a point of contact for project-related requests from team members, sponsors, and third-party vendors, facilitating timely resolution.
• Supports the preparation, distribution, and reconciliation of study materials such as Operations Manuals, ISFs, and patient cards during applicable study phases.
• Assists team leaders in producing study reports and updates, including country/site initiation, activation, and recruitment metrics.
• Performs other duties as assigned by Project Managers, Clinical Trial Managers, or other project leadership to support evolving study needs.
• About the team or company:
• Precision for Medicine is a leading precision medicine CRO dedicated to advancing oncology and rare disease therapies through innovative clinical trial design, biomarker analytics, and deep scientific and operational expertise.
• The company fosters a mission-driven culture where employees contribute to transforming cancer treatment by linking molecular insights to personalized therapies, operating with integrity, collaboration, and a passion for scientific excellence.
• What the person can learn or achieve in this role:
• Develop specialized expertise in clinical trial operations, regulatory compliance (ICH-GCP), and precision medicine methodologies within a globally recognized CRO.
• Build transferable skills in project coordination, document control, cross-functional communication, and systems management (CTMS, SharePoint, MS Project), positioning for advancement into Clinical Trial Assistant, Project Coordinator, or Clinical Trial Manager roles.

🎯 Requirements

• 4-year college degree or equivalent experience in a business, scientific, or healthcare discipline
• Minimum of 2 years of relevant experience as a Clinical Trial Assistant, Clinical Support Specialist, or similar role in clinical research
• Fluency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and strong written and verbal English communication skills (professional level)
• Working knowledge of ICH-GCP, Precision SOPs, and regulatory guidance, with demonstrated attention to detail, interpersonal skills, and self-motivation

🏖️ Benefits

• Fully remote work opportunity based in Hungary, Poland, Serbia, Slovakia, or Romania, offering flexibility and work-life balance
• Opportunity to contribute to meaningful work in precision medicine and oncology, directly impacting rare disease and cancer therapy development
• Professional growth within a scientifically rigorous and mission-driven organization committed to employee development and equal opportunity employment

Skills & Technologies

GCP

Remote

Degree Required

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PFM Asset Management

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About PFM Asset Management

PFM Asset Management is a distinguished investment management firm specializing in providing tailored investment solutions for institutional clients. With a strong focus on fiduciary responsibility and long-term value creation, PFM offers a comprehensive range of services including fixed income, equity, and alternative investment strategies. Their approach is grounded in rigorous research, disciplined risk management, and a deep understanding of client objectives. PFM is committed to transparency and client service, striving to be a trusted partner in helping institutions achieve their financial goals. They serve a diverse clientele, including public funds, corporate pensions, endowments, and foundations, adapting their strategies to meet unique needs.

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