Projects Coordinator

📋 Description

• • Manage jurisdictional permit and plan processing for architecture, engineering, grading, and related land development tasks.
• • Communicate directly with City and County departments, utility agencies, and other external entities to ensure timely approvals and compliance.
• • Provide administrative support to department leadership and executive teams, including document handling and operational coordination.
• • Oversee vendor setup, maintain updated contact lists, and manage contract and insurance documentation requirements.
• • Prepare and process check requests, wire transfers, and fee-related documents; update project budgets with contracts, purchase orders, and invoices.
• • Organize, file, and track land-related proposals, contracts, and development documents in both electronic and hard-copy formats.
• • Interface with accounting teams for vendor approvals, payment processing, and invoice management, including accurate data entry into JD Edwards.
• • Set up and maintain contract files, process change orders and purchase orders, and ensure all documentation is accurate and complete.
• • Monitor and manage safety certifications, surety tracking, and expiration dates for permits and compliance-related items.
• • Cross-train across multiple roles within the division and perform additional duties as assigned by management.
• • Operate in construction trailer environments and on job sites, requiring physical ability to climb stairs and ladders, bend, stoop, reach, lift, and carry equipment weighing over 50 pounds.
• • Read and interpret architectural, engineering, and land development plans.
• • Operate a motor vehicle for travel to job sites, offices, and regulatory agencies.
• • Maintain professional attendance, punctuality, and a consistent work ethic in alignment with company standards.
• • Utilize Microsoft Office (Word and Excel) for daily administrative tasks and documentation.
• • Ensure compliance with all environmental studies, geotechnical reports, and engineering/architectural plans throughout project lifecycle.
• • Support land acquisition and entitlement processes by coordinating documentation and regulatory submissions.
• • Perform data entry and recordkeeping for budget tracking, contract management, and financial documentation.
• • Maintain accurate and organized records for audits, compliance reviews, and internal reporting.
• • Adhere to all safety protocols and operational guidelines while working on construction sites and in field environments.