Job Overview
Location
Santa Monica, CA
Job Type
Full-time
Category
HR & Recruiting
Date Posted
May 16, 2026
Full Job Description
đź“‹ Description
- • Own end-to-end interview scheduling for all open roles, managing complex multi-stage hiring loops with precision and responsiveness.
- • Serve as the primary point of contact for candidates, ensuring a clear, professional, and thoughtful experience at every stage of the recruitment journey.
- • Act as the sole day-to-day administrator of Ashby ATS, maintaining accurate pipeline data, updating candidate stages, and ensuring system integrity across all hiring teams.
- • Build and maintain reporting dashboards that track key recruiting metrics including time-to-fill, pipeline health, and sourcing channel performance to inform data-driven decisions.
- • Partner with the VP of People and Director of Talent to document, standardize, and continuously improve recruiting processes, including interview plans, evaluation templates, and candidate workflows.
- • Develop and maintain Notion-based documentation to ensure consistency, scalability, and knowledge sharing across the Talent team and hiring managers.
- • Identify gaps in recruiting workflows and proactively implement new tools and integrations, including Rippling, background check platforms, and assessment systems as the company scales.
- • Coordinate offer logistics, including counteroffer negotiations, background check initiation, and pre-boarding communications to ensure seamless candidate transitions.
- • Maintain alignment between hiring managers, interviewers, and candidates by proactively flagging delays, miscommunications, or bottlenecks before they impact timelines or experience.
- • Contribute to the design and refinement of candidate-facing communications, job descriptions, and outreach materials to elevate Pivotal Health’s employer brand.
- • Support onboarding coordination by liaising with HR and IT teams to prepare new hires for their first day, ensuring all systems, equipment, and documentation are in place.
- • Monitor data inconsistencies within the ATS and take ownership of resolving errors to preserve the reliability of recruiting analytics and forecasting.
- • Act as a process innovator—not just an executor—identifying opportunities to automate, simplify, or enhance recruiting operations to reduce administrative friction and improve efficiency.
- • Represent Pivotal Health with professionalism and authenticity in all candidate and stakeholder interactions, reinforcing a culture of respect, transparency, and care.
🎯 Requirements
- • 2–4 years of experience in recruiting coordination, recruiting operations, or a similar role in a fast-paced environment
- • Hands-on experience with an ATS (Ashby preferred; Greenhouse, Lever, or equivalent accepted)
- • Highly organized with strong attention to detail and a track record of following through on complex, multi-threaded tasks
- • Clear, professional communication skills to represent the company to candidates and internal stakeholders
- • Data-literate: ability to pull reports, analyze inconsistencies, and ask probing questions to improve processes
- • Comfortable operating in ambiguity and excited to build systems and processes that do not yet exist
🏖️ Benefits
- • Competitive compensation, including equity
- • Full health, dental, and vision coverage
- • Retirement savings plan through 401(k)
- • Flexible time off
- • Opportunities for company-wide connection and events
Skills & Technologies
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About Pivotal Health Inc.
Pivotal Health is a health technology company focused on improving the healthcare experience for patients and providers. They offer a platform designed to streamline administrative tasks, enhance patient engagement, and provide data-driven insights for healthcare organizations. Their solutions aim to reduce costs, improve efficiency, and ultimately lead to better health outcomes. Pivotal Health operates within the digital health and health IT sectors, leveraging technology to address challenges in healthcare delivery and management. The company is committed to innovation and creating a more connected and accessible healthcare ecosystem.
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