Job Overview
Location
Remote - United States
Job Type
Full-time
Category
Marketing
Date Posted
June 6, 2026
Full Job Description
đź“‹ Description
- • Serve as the primary partner to Sales Management on strategic RFPs, managing end-to-end bid processes for complex global proposals
- • Review, prepare, and process high-profile formal RFPs and RFQs, ensuring full compliance with customer requirements and internal guidelines
- • Facilitate RFP kick-off and implementation calls with business owners, leadership, and cross-functional teams to align on scope and deliverables
- • Coordinate collection of response materials from Sales, Contracts, Pricing, and other departments to ensure accurate and complete submissions
- • Cross-reference product offerings to identify equivalent or alternative solutions that meet customer specifications while protecting margins
- • Reconcile pricing, units of measure, and quantities across all documentation for final submission accuracy
- • Create, manipulate, and analyze large datasets in Excel using advanced functions including V-Lookup, Pivot Tables, and complex formulas
- • Analyze historical data and RFP requirements with account owners to assess profitability, compliance risk, and contract feasibility
- • Ensure all RFP submissions meet strict deadlines and are error-free prior to delivery
- • Monitor and triage the RFP/Bid mailbox, assigning tasks to appropriate team members and tracking progress
- • Act as liaison and support for associates in the Coimbatore office managing daily bid workload
- • Collaborate with the Contracts team to interpret legal and contractual language and advise on compliance implications
- • Utilize RFP Evaluation Chat GPT tools to support proposal writing and content generation
- • Recaps processed proposals to document win/loss status and capture lessons learned for future bids
- • Record daily RFP and bid activity using Microsoft Teams for auditability and team alignment
- • Assist in training new Bid Coordinators on RFP processes, Excel skills, and internal workflows
- • Maintain advanced proficiency in Microsoft Word for formatting, proofreading, and integrating graphics into professional bid documents
- • Demonstrate strong organizational and time management skills to prioritize multiple concurrent RFPs with competing deadlines
- • Communicate effectively with internal stakeholders and external customers to gather information and respond to inquiries
- • Apply business acumen to understand RFP terminology, procurement cycles, and financial implications of bid responses
- • Work independently and collaboratively in a global, cross-functional environment while maintaining meticulous attention to detail
🎯 Requirements
- • Bachelor’s degree or equivalent training in business, marketing, or sales, or equivalent work experience
- • 3–5 years’ experience in bid or proposal management, sales, or procurement
- • Advanced proficiency in Microsoft Excel (V-Lookup, Pivot Tables, data manipulation) and Microsoft Word (formatting, proofreading, graphics integration)
🏖️ Benefits
- • Medical, dental, and vision coverage
- • Wellness programs and health savings/flexible spending accounts
- • 401(k) plan with company match and employee stock purchase program
- • 11 paid holidays and 18 PTO days annually
- • 6 weeks of 100% paid parental leave (except in states with paid family leave)
- • Volunteer time off
Skills & Technologies
About VWR International, LLC
VWR International supplies laboratory chemicals, consumables, equipment, and services to research, pharmaceutical, biotechnology, industrial, and educational customers worldwide. Founded in 1852, the company offers over a million products from global brands and private labels, supported by inventory management, e-commerce, and technical support programs. Headquartered in Radnor, Pennsylvania, VWR operates distribution centers and sales offices across North America, Europe, and Asia, enabling tailored supply-chain solutions for laboratories and production facilities.
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