Job Overview
Location
CAN-AB Remote
Job Type
Full-time
Category
Marketing
Date Posted
June 6, 2026
Full Job Description
đź“‹ Description
- • Serve as the primary partner to Sales Management on strategic RFPs, coordinating end-to-end bid preparation and submission for global and high-profile proposals.
- • Review, assess, and interpret RFP/RFQ requirements and compliance guidelines to ensure accurate and complete responses.
- • Facilitate RFP kick-off and implementation calls with business owners, leadership, and cross-functional teams including Sales, Contracts, and Pricing.
- • Coordinate collection, consolidation, and validation of bid materials from multiple departments to meet strict deadlines.
- • Cross-reference product offerings to provide equivalent or alternative solutions that align with customer specifications.
- • Reconcile pricing, units of measure, and quantities across bid documents to ensure financial accuracy and compliance.
- • Create, manipulate, and analyze large datasets in Excel using advanced functions including V-Lookup, Pivot Tables, and complex formulas.
- • Analyze historical data and RFPs with account owners to protect margins and ensure contractual compliance upon award.
- • Monitor and triage the RFP/Bid mailbox, assigning tasks to appropriate team members and ensuring timely follow-up.
- • Act as liaison and support for associates in the Coimbatore office managing daily bid workload.
- • Collaborate with the Contracts team on legal and contractual language, providing guidance to ensure compliance and risk mitigation.
- • Utilize RFP Evaluation Chat GPT to support proposal writing and content generation.
- • Recaps processed proposals to track win/loss status and document key insights for continuous improvement.
- • Record daily RFP and bid activities using Microsoft Teams for transparency and auditability.
- • Assist in training new Bid Coordinators on RFP processes, Excel skills, and company-specific bid protocols.
- • Maintain meticulous attention to detail in all documentation, ensuring submissions are error-free and professionally formatted.
- • Demonstrate strong organizational and time management skills to prioritize multiple concurrent RFPs with competing deadlines.
- • Communicate clearly and professionally with internal stakeholders and external customers or vendors to gather information and respond to inquiries.
- • Apply business acumen to understand RFP terminology, procurement cycles, and financial implications of bid responses.
- • Work independently and collaboratively within a large, global organization to drive bid success and profitability goals.
- • Perform other duties as assigned to support the overall bid and proposal function.
🎯 Requirements
- • Bachelor’s degree or equivalent training in business, marketing, or sales, or equivalent work experience
- • 3–5 years’ experience in bid or proposal management, sales, or procurement
- • Advanced proficiency in Microsoft Excel (V-Lookup, Pivot Tables, data manipulation)
- • Advanced proficiency in Microsoft Word (formatting, proofreading, integrating graphics) and Microsoft Office suite
- • Strong experience working with RFPs and communicating with all levels of management
- • Proven ability to manage complex deadlines and coordinate cross-functional teams
🏖️ Benefits
- • Opportunity to work with a global team of 14,000+ associates advancing life-changing science
- • Supportive, inclusive, and diverse workplace culture focused on career growth
- • Training and development opportunities for new Bid Coordinators and team members
- • Remote work flexibility with a fully remote position based in Canada (CAN-AB)
Skills & Technologies
Go
Remote
Degree Required
About VWR International, LLC
VWR International supplies laboratory chemicals, consumables, equipment, and services to research, pharmaceutical, biotechnology, industrial, and educational customers worldwide. Founded in 1852, the company offers over a million products from global brands and private labels, supported by inventory management, e-commerce, and technical support programs. Headquartered in Radnor, Pennsylvania, VWR operates distribution centers and sales offices across North America, Europe, and Asia, enabling tailored supply-chain solutions for laboratories and production facilities.
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