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Sales Tax and VAT Manager

Topstep LLC

Job Overview

Location

United States

Job Type

Full-time

Full Job Description

📋 Description

• As a Sales Tax and VAT Manager at Topstep LLC, you will play a critical role in ensuring the company’s financial integrity and regulatory compliance across U.S. states and international jurisdictions by managing complex sales, use, and VAT tax obligations—directly supporting accurate revenue recognition, audit readiness, and risk mitigation in a fast-growing fintech environment.
• You will own end-to-end tax compliance processes, from nexus determination and product taxability analysis to return preparation, filing, and reconciliation, while collaborating with engineering, product, revenue, and GL teams to embed tax logic into systems and drive automation—making you a strategic partner in scaling Topstep’s operations compliantly and efficiently.
• You will join a finance team that values precision, proactive problem-solving, and cross-functional partnership within a flexible, remote-first culture that emphasizes transparency, collaboration via Slack and video, and continuous improvement—where your expertise will directly influence process excellence and financial controls.
• You will develop deep expertise in multi-jurisdictional indirect tax compliance, gain hands-on experience with leading tax automation platforms (Avalara, Vertex, TaxJar) and NetSuite, and strengthen your ability to translate complex tax regulations into actionable business processes—positioning you for advancement into senior tax leadership or indirect tax specialist roles within high-growth technology companies.
• Manage all aspects of sales, use, and VAT tax compliance, including monitoring nexus triggers, managing state and international registrations, and maintaining a dynamic nexus tracking framework to ensure timely compliance across evolving business activities.
• Determine the taxability of Topstep’s products and services under varying state and international tax rules, ensuring correct tax rates are applied at the point of sale through close collaboration with product and engineering teams to configure tax engines accurately.
• Prepare, review, and file sales and VAT tax returns with precision and timeliness, managing deadlines across multiple jurisdictions and ensuring all filings are supported by accurate, audit-ready documentation.
• Perform monthly, quarterly, and annual reconciliations of sales and VAT tax accounts in the general ledger, investigating variances and working with revenue and GL teams to ensure seamless data flow and accurate financial reporting.
• Partner with engineering and product teams to integrate tax calculation logic into billing and ERP systems, advocating for automation, testing system configurations, and reducing manual intervention through scalable, rule-based tax determination.
• Serve as the primary liaison with external tax consultants and state/international tax authorities, responding to notices, audits, and inquiries with professionalism and thorough documentation while managing relationships to minimize penalties and resolve issues efficiently.
• Continuously monitor legislative and regulatory changes in sales, use, and VAT tax laws across jurisdictions, assessing impacts on Topstep’s operations and recommending proactive adjustments to compliance strategies.
• Support external and internal audits by providing complete tax workpapers, documentation, and explanations, ensuring audit readiness and contributing to clean audit opinions.
• Identify inefficiencies in current tax processes and controls, proposing and implementing improvements such as workflow automation, enhanced documentation standards, and better cross-functional handoffs to increase efficiency and reduce risk.
• Participate in special projects and cross-functional initiatives as assigned, such as system migrations, new product launches, or international expansion efforts, bringing tax expertise to ensure compliance is built in from the start.

🎯 Requirements

• 3-5 years of direct experience in sales and use tax compliance, with VAT experience strongly preferred.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven proficiency with tax compliance software such as Avalara, Vertex, or TaxJar, and advanced skills in NetSuite and Microsoft Excel for data analysis and reconciliation.
• Strong analytical mindset with exceptional attention to detail, organizational skills, and the ability to manage multiple competing priorities in a fast-paced, deadline-driven environment.

🏖️ Benefits

• Fully remote or hybrid work flexibility with a collaborative culture that emphasizes video-on meetings and active Slack communication for seamless teamwork.
• Comprehensive health, dental, and vision insurance plans, plus competitive 401(k) matching contributions for full-time employees.
• Generous paid time off accrued monthly, 7 company-paid holidays, and enhanced family leave policies to support work-life balance.
• Wellness and lifestyle perks including a monthly food and groceries budget, health and wellness stipends, and bonuses for taking 5 consecutive vacation days or referring successful hires.

Skills & Technologies

Remote

$110k-130k

Degree Required

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Topstep LLC

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About Topstep LLC

Topstep LLC provides funded trading programs for futures traders. The company evaluates traders through simulated performance challenges and, upon meeting profit targets and risk rules, allocates its capital for live trading. Traders keep the first $10,000 of profits and 90% thereafter. Founded in 2012 in Chicago, Topstep offers education, coaching and risk-management tools while removing traders’ personal capital risk.

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